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REGULAR CITY COUNCIL MEETING

May 4, 2015 MINUTES

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Horton, Hadfield and Lewis present. Casey was absent and James arrived at 7:15 P.M. Several community members were also present.

 

Motion by Hadfield and seconded by Lewis to approve the Agenda, April 6, 2015 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by James to approve the payment of bills. All aye.

 

During the public comment period, a citizen asked if there was an update on the new Verizon tower in Treynor. The City has not been given a date from Verizon at this time. Another citizen voiced his concern about undermining on Hillsdale Drive. A mud-jacking company will be called to fix the problem on Hillsdale. 

 

Motion by Hadfield and seconded by Horton to accept the resignation of Cathy Temeyer as Deputy City Clerk effective May 21, 2015. All aye.

 

The City Council will look into hiring an interim City Clerk during the transition period between May 21, 2015 and the start date of the City Manager/City Clerk. The City Council will also look into hiring a full-time Deputy City Clerk. 

 

Motion by Hadfield and seconded by Lewis to adopt Resolution No. 15-05-01: A Resolution approving the Iowa Waste Systems Association 2015 Solid Waste Comprehensive Plan Update. Roll call: Lewis, James, Hadfield and Horton. All aye.

 

Motion by James and seconded by Horton to approve the third reading of Ordinance No. 159: An Ordinance to amend Chapter 17 of the Code of Ordinances of the City of Treynor, Iowa (to change the location of regular City Council meetings to the Treynor Community Center). Roll call: Hadfield, James, Horton, Lewis. All aye.

 

Motion by James and seconded by Lewis to adopt Ordinance No. 159: An Ordinance to amend Chapter 17 of the Code of Ordinances of the City of Treynor, Iowa (to change the location of regular City Council meetings to the Treynor Community Center). Roll call: Hadfield, James, Horton, Lewis. All aye.

 

Motion by Lewis and seconded by Horton to approve the second reading of Ordnance No. 161: An Ordinance to amend the Code of Ordinances of the City of Treynor, Iowa, by deleting Chapter 18 in its entirety and adopting a new Chapter 18 entitled “City Manager/City Clerk”. Roll call: Lewis, James, Horton and Hadfield. All aye.

 

Motion by James and seconded by Hadfield to approve the second reading of Ordinance No. 162: An Ordinance to amend Chapter 19, City Treasurer, of the Code of Ordinances of the City of Treynor, Iowa, by modifying Section 19.01 and Section 19.02. Roll call: James, Lewis, Hadfield and Horton. All aye.

 

Motion by James and seconded by Horton to renew a contract with the Council Bluffs Public Library (July 1, 2015 through June 30, 2016) for the amount of $4,876.95. Roll call: Horton, James, Lewis and Hadfield. All aye.

 

Motion by James and seconded by Hadfield to sign a contract with the Pottawattamie County Sheriff’s Department for FY 15/16. The contract will include the base rate of $16,082.52 plus 2 hours of patrol per day. The total contract for FY 15/16 is $33,602.50. Roll call: Lewis, Horton, James and Hadfield. All aye.

 

Motion by Horton and seconded by James to approve a liquor license for B & B’s Again. All aye.

 

Motion by Horton and seconded by James to approve the following permits:

Fence at 5 Terrace Drive

Fence at 17 Lamar Drive

Shed at 13 Countryside Drive

All aye.

 

Motion by Horton and seconded by Lewis to adjourn at 7:49 P.M. All aye.

 

Mayor: Bryce Poland

 

_______________________________________________________________________________

REGULAR CITY COUNCIL MEETING

 

April 6, 2015 MINUTES

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Horton, Hadfield, James and Lewis present. Casey arrived at 7:32 P.M. Several community members were also present.

 

Motion by Hadfield and seconded by James to approve the Agenda, March 2, 2015 Minutes, March 16, 2015 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

The Council approved the payment of bills by signature.

 

During the public comment period, a citizen voiced her concern about the City owning the TRA. Mayor Poland explained that this topic was only in the discussion stage at this point.

 

Tina Murdock was present to discuss the Farmer’s Market for the 2015 season. Motion by Hadfield and seconded by Lewis to allow a Farmer’s Market to operate in the grass area in front of the Community Center parking lot from the first weekend in June through the third weekend in September. The proposed time for the Farmer’s Market is from 9:00 A.M. to 1:00 P.M on Saturdays. All aye.

 

At 7:23 P.M., Mayor Poland called the Public Hearing to order on the amendment to the current City Budget for FY 14/15. A citizen asked for an explanation of the amendment, so the Clerk explained that the costs for hiring a consultant for the City Manager/City Clerk position had to be added to the current budget as well as the cost for wages for the City Manager/City Clerk for the month of June, 2015. The amendment also included a transfer of $4,693 from old capital projects back to the Water Fund and the General Fund. The Public Hearing was declared over at 7:25 P.M.

 

Motion by James and seconded by Lewis to approve and adopt the Budget Amendment for FY 14/15 and Certification Resolution No. 15-04-01. Roll call: Lewis, Hadfield, Horton, and James. All aye.

 

Motion by Horton and seconded by James to approve the second reading of Ordinance No. 159: An Ordinance to amend Chapter 17 of the Code of Ordinances of the City of Treynor, Iowa (to change the location of regular City Council meetings to the Treynor Community Center). Roll call: Hadfield, James, Horton, Lewis. All aye.

 

Motion by Lewis and seconded by James  to approve and adopt Resolution No. 15-04-02: A Resolution to void and take no further action on Ordinance No. 160: An Ordinance to amend the Code of Ordinances of the City of Treynor, Iowa, by adding a new Chapter 21 entitled “City Manager” to the Administration, Boards and Commissions Regulations. Roll call: Horton, Hadfield, Lewis and James. All aye.

 

Motion by Hadfield and seconded by Horton to approve the first reading of Ordnance No. 161: An Ordinance to amend the Code of Ordinances of the City of Treynor, Iowa, by deleting Chapter 18 in its entirety and adopting a new Chapter 18 entitled “City Manager/City Clerk”. Roll call: Lewis, James, Horton and Hadfield. All aye.

 

Motion by James and seconded by Hadfield to approve the first reading of Ordinance No. 162: An Ordinance to amend Chapter 19, City Treasurer, of the Code of Ordinances of the City of Treynor, Iowa, by modifying Section 19.01 and Section 19.02. Roll call: James, Lewis, Hadfield and Horton. All aye.

 

Casey arrived at 7:32 P.M.

 

Motion by Hadfield and seconded by Horton to accept the resignation of Terry Johnson as City Clerk effective May 21, 2015. All aye. Discussion was held on the transition period between May 21st and hiring the City Manager/City Clerk.

 

Motion by Lewis and seconded by James to approve the job description for the City Manager/City Clerk position. All aye.

 

Motion by Casey and seconded by Hadfield to approve the City Profile to be used in the City Manager/City Clerk search process. All aye.

 

Motion by James and seconded by Hadfield to approve the advertisement, with changes to the residency requirement, for the City Manager/City Clerk position.  All aye.

 

Motion by Horton and seconded by Lewis to approve the summary of the compensation package for the City Manager/City Clerk position. All aye.

 

Motion by James and seconded by Casey to approve a special Council meeting on Monday, May 18th at 5:00 p.m. at the Treynor Community Center to conduct telephone interviews for the City Manager/City Clerk position. All aye.

 

Motion by Casey and seconded by Lewis to sign an agreement with MER Engineering for $5,000 for services concerning the Storm Water Management project. All aye.

 

Motion by James and seconded by Casey to approve the ICAP renewal invoice for the amount of $16,233.86. All aye.

 

Motion by James and seconded by Casey to approve the following permits:

Fence at 206 Sherwood Dr.

Fence at 202 S. Eyberg Ave.

Fence at 24 E. Main St.

All aye.

 

The Council appreciated all the hard work from the Treynor High School students in their effort on cleaning up the town and the City staff for helping and organizing the projects that were done on April 1st.

 

Treynor Community Outreach is sponsoring a community garden on the vacant lot by the High School building.

The cost is $25 for the season, which includes tilling, fall clean up and water.

 

The road construction project on L55 will begin on April 13th.     

 

Motion by James and seconded by Lewis to adjourn at 8:15 P.M. All aye.

 

Mayor:  Bryce Poland

Attest/City Clerk: Terry Johnson

 

 

_____________________________________________________________________________

SPECIAL CITY COUNCIL MEETING

 

March 16, 2015 MINUTES

              

The Treynor City Council met in special session at the Treynor Community Center at 6:30 P.M. with Mayor Poland and Council members Hadfield, Horton, James, Casey, and Lewis present. Pat Callahan, Norm Bates and Cathy Temeyer were also present.

 

Motion by James and seconded by Casey to approve the Agenda. All aye.

 

Pat Callahan from Callahan Municipal Consultants presented a general overview of the City Manager search process. The following time table was agreed upon by the City Council:

April 6th – Approval of City Profile to be used as a tool to generate interest in the City Manager position

April 6-8th – Placement of advertisements and posting on websites

April 13-17th – Phone calls to potential candidates

May 4th – Deadline for applications

May 5-8th – Screening of candidates by consultant

May 11th – Selection of candidates for phone interviews

May 18th – Telephone interviews of candidates

May 19-20th – Mail a packet of information to candidates for formal interviews

May 25-28th – Reference checks by consultant

May 26-28th – Coordination of interviews by consultant

June 5-6th – Interviews with candidates

 

With the resignation of the current City Clerk, Pat Callahan suggested that an option would be to change the title of the new position to City Manager/City Clerk. This change would require a new ordinance, which could be included on the April 6th agenda.

 

The wage and benefit package is subject to negotiation. The salary range for the position is between $55,000 and $65,000.

 

Pat Callahan will give the Council a written update on the process every two weeks.

 

Motion by James and seconded by Casey to adjourn at 8:20 P.M. All aye.

 

Mayor: Bryce Poland

Attest: Terry Johnson

__________________________________________________________________________

REGULAR CITY COUNCIL MEETING

March 2, 2015 MINUTES

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Horton, Casey, and Lewis present. Hadfield and James were absent.  Several community members were also present.

 

Motion by Casey and seconded by Horton to approve the Agenda, February 2, 2015 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Horton and seconded by Lewis to approve the payment of bills. All aye.

 

The following issues were brought to the attention to the City Council during the public comment period:

* A citizen voiced his concern about snow removal after a February storm.

* Bob Beattie reminded the council that students from the high school will be doing community service projects on April 1st. Bob Beattie will meet with City employees about possible projects for the students.

 

Several members of the TRA Board were present to discuss the possibility of the City taking over the golf course at the TRA. The Board believes there would be grant opportunities for improvements to the facility if the City owned the golf course. Hadfield and Casey agreed to be on a committee to look into the possibility of the City owning the facility. The TRA Board will consider transferring the property at no cost to the City.

 

At 7:08 P.M., Mayor Poland called the Public Hearing to order on the proposed Budget Estimate for fiscal year beginning July 1, 2015 and ending June 30, 2016. There being no public comment, the Public Hearing was closed at 7:09 P.M.

 

Motion by Lewis and seconded by Casey to approve the FY 15/16 Budget and certification of City taxes for FY 15/16. Roll call: Lewis, Horton, Casey. All aye.

 

Motion by Casey and seconded by Horton to approve the first reading of Ordinance No. 159: An Ordinance to amend Chapter 17 of the Code of Ordinances of the City of Treynor, Iowa - to change the location of regular City Council meetings to the Treynor Community Center. Roll call: Horton, Lewis and Casey. All aye.

 

Line item #17 of Ordinance No. 160 should read: “Other Duties. Perform such other duties as directed by the Mayor and/or City Council”. With this change, motion by Lewis and seconded by Casey to approve the first reading of Ordinance No. 160: An Ordinance to amend the Code of Ordinances of the City of Treynor, Iowa, by adding a new Chapter 21 entitled “City Manager” to the Administration, Boards and Commissions Regulations. Roll call: Horton, Casey and Lewis. All aye.

 

The Little League will take care of applying fertilizer to the ball fields at the East Park for the 2015 season.

 

Spring clean-up day will be Friday, May 1, 2015. This is for residents who have garbage service with MTS through the City of Treynor.

 

Motion by Casey and seconded by Horton to sign a street cleaning contract with Clean Sweep for $1,255. All aye. Street sweeping will take place on April 13th with rain dates on April 15th and 16th. A reminder will be sent to residents to remove parked cars from City streets during this time.

 

Mayor Poland appointed Austin Rath and Troy Granger to the Planning & Zoning Board effective immediately.

 

The Treynor Community Outreach wants to facilitate quarterly meetings to help the Treynor Community grow and communicate. They would like to have attendance from all organizations in town to share what their group, business or organization is currently doing to help our community become stronger.

 

Hadfield arrived at 7:22 P.M.

 

The second annual Liven’ Good 5K/1 mile run/walk will take place on Saturday, September 5, 2015. The event will begin at the Treynor Community Center parking lot at 9:00 A.M. Tim Christians from Complete Timing is running this event.

 

There will be a special meeting on Monday, March 16th concerning the search process for a new City Manager. The meeting will be held at the Treynor Community Center at 6:30 P.M.

 

Motion by Horton and seconded by Casey to adjourn at 8:04 P.M. All aye.

 

Mayor: Bryce Poland

Attest: Terry Johnson/City Clerk

____________________________________________________________________________________

REGULAR CITY COUNCIL MEETING

February 2, 2015 MINUTES

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Hadfield, Horton, Casey, James and Lewis present.  Several community members were also present.

 

Motion by Hadfield and seconded by Horton to approve the Agenda, January 5, 2015 Minutes, January 21, 2015 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Horton to approve the payment of bills. All aye

 

No comments were made during the public comment period.

 

Pat Callahan of Callahan Municipal Consultants was available by phone to discuss the contract to hire a City Manager. Motion by James and seconded Lewis to sign a contract with Callahan Municipal Consultants to help hire a City Manager for the amount not to exceed $9,480 and with a proposed overall budget of $11,000. Roll call: Casey, Horton, James, Lewis and Hadfield. All aye.

 

Michael Felschow and Megan Walker from MAPA were present to discuss grant opportunities for sidewalks in Treynor. The City will move forward with a sidewalk study to get an idea on costs and needs for the community. MAPA will be available to assist the City in the grant process when the time comes.

 

Motion by James and seconded by Casey to accept the final proposed Budget for FY 15/16 and order the Notice of Public Hearing. All aye.

 

Motion by Lewis and seconded by Casey to adopt Resolution No. 15-02-01: A Resolution to adopt Heartland 2050 as the long-term vision for the future of the metropolitan area. This is a comprehensive guide for the development within the Omaha-Council Bluffs Metropolitan Area Planning Agency (MAPA) region. Roll call: Lewis, Casey, Hadfield, Horton and James. All aye.

 

Mayor Poland appointed the following commissioners for 2015:

Mayor Pro Tem: Jeff Casey

Parks/Weeds: Tom Lewis/Tim James

Personnel: Jeff Casey/Tom Lewis

Community Protection: Nigel Horton/Tim James

Streets: Tom Lewis/Allen Hadfield

Water/Sewer: Full Council

Community Center: Nigel Horton/Allen Hadfield

 

Motion by Casey and seconded by Hadfield to adjourn at 8:50 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

_________________________________________________________________________________

SPECIAL CITY COUNCIL MEETING

January 21, 2015 MINUTES

              

The Treynor City Council met in special session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Hadfield, Horton, Casey, James and Lewis present. Several community members were also present.

 

Motion by James and seconded by Casey to approve the Agenda. All aye.

 

Cindy Hennegar from Holmes & Murphy presented several options for employee health insurance. The City’s current carrier, CoOpportunity, will not be in business in the near future. Motion by Lewis and seconded by Casey to accept the United Health Care partially self-funded choice plus gold plan for the period beginning February 1, 2015 and ending December 31, 2015. Roll call:  Hadfield, Casey, Lewis, James and Horton. All aye.

 

The Council is considering hiring Pat Callahan from Callahan Municipal Consultants to assist in the process of hiring a City Manager. The Council believes that an experienced consultant would help the City find the best candidate for the job. The consulting contract will be on the February 2, 2015 agenda.

 

The clerk held a budget workshop so the Council could review the revenue and expense items for the estimated FY 15/16 budget. The final proposed budget will be on the February 2, 2015 agenda.

 

Motion by James and seconded by Horton to adjourn at 10:00 P.M. All aye.

 

Mayor: Bryce Poland

Attest/City Clerk: Terry Johnson

________________________________________________________________________________________________

REGULAR CITY COUNCIL MEETING

January 5, 2015

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Hadfield, Horton, Casey, and Lewis present. James was absent. Several community members were also present.

 

Motion by Hadfield and seconded by Casey to approve the Agenda, December 1, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Horton left the meeting at 7:10 p.m. and returned at 7:32 p.m.

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye

 

During the public comment period, Mayor Poland explained that the City was in the process of looking for new health insurance for City employees because the current carrier, CoOportunity, is going out of business. The Council will choose a new plan at the special meeting in January.

 

Lynn Dittmer from MAPA presented Heartland 2050 to the Council. This is a regional vision for communities in the Omaha-Council Bluffs area, which will start implementation in 2015.

 

The City Council is considering a sidewalk plan for the Treynor community. Lewis will contact an engineering firm to give the City an estimate on a sidewalk plan. MAPA will attend the March meeting to discuss the application process for possible funding for sidewalks.

 

The following Ordinances will be reviewed by the city attorney before the special meeting in January:

 

Ordinance No. 159 – An Ordinance to amend Chapter 17 of the Code of Ordinances of the City of Treynor, Iowa by changing the location of regular council meetings to the Treynor Community Center.

 

Ordinance No. 160 – An Ordinance to amend Chapter 18 entitled “City Clerk/Finance Officer” of the Code of Ordinances of the City of Treynor, Iowa.

 

Ordinance No. 161 – An Ordinance to amend the Code of Ordinances of the City of Treynor, Iowa, by adding a new Chapter 21 entitled “City Manager” to the Administration, Boards and Commissions Regulations.

 

Motion by Lewis and seconded by Casey to adjourn at 8:22 P.M. All aye.

 

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

___________________________________________________________________________________

REGULAR CITY COUNCIL MEETING

 

December 1, 2014 MINUTES

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Hadfield, Horton, Casey, James and Lewis present. Several Boy Scouts and community members were also present.

 

Motion by Casey and seconded by Hadfield to approve the Agenda, November 3, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Horton to approve the payment of bills. All aye

 

There were no comments during the public comment period.

 

Discussion was held concerning hiring a City Manager. The first step is to change the Code of Ordinances by adding a section for a City Manager. After the first reading of the ordinance, the City Manager position can be advertised.

 

Motion by Lewis and seconded by James to start the process of adding a City Manager to the Code of Ordinances. All aye.

 

Discussion was held on adding sidewalks in Treynor. Horton discussed the Safe Routes to School program, which offers free workshops to help communities create a walking and bicycling plan for school zones. Horton also spoke with MAPA, who will also help with public workshops to determine the needs for sidewalks in the City and what funding may or may not be available to our community. Lewis will work with an engineer to come up with a community sidewalk plan and Horton will work with MAPA and Safe Routes to School to determine which direction to go next. Horton is hoping to have a representative from MAPA at the January meeting.

 

Motion by Hadfield and seconded by Lewis to approve the following permits:

Storage shed at 15 N. Eyberg

Deck permit at 119 Terrel Ave.

Sign permit at 2 E. Main

All aye.

 

Motion by Casey and seconded by James to adjourn at 7:41 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

____________________________________________________________________________________________

REGULAR CITY COUNCIL MEETING 

November 3, 2014 MINUTES

              

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Hadfield, Horton, Casey and Lewis present. Tim James arrived at 7:27 P.M.

 

The October 6, 2014 Minutes stated “Motion by Lewis and seconded by James to adjourn at 8:27 P.M.” This should read “Motion by Hadfield and seconded by Lewis to adjourn at 8:27 P.M.”

With this change to the October 6, 2014 Minutes, motion by Hadfield and seconded by Horton to approve the Agenda, October 6, 2014 Minutes, October 22, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye

 

During the public comment period, a citizen voiced his concerns about the lack of sidewalks in the new addition at Stephen’s Ridge. The Council will consider hiring an engineer to come up with a plan which identifies where sidewalks are needed in town.

 

The Ordinance to add the new City Manager position to the City Code will be on the December 1st Agenda.

 

Discussion was held on hiring an engineering firm to complete a storm water management study for the City of Treynor. The Council would like to budget for the study in FY15/16.

 

Motion by Casey and seconded by James to approve the City of Treynor’s Identity Theft Program dated November 2014. All aye.

 

Cole Weitzel completed his Eagle Scout Project at West Park in September 2014. The borders and gravel around the equipment were removed and replaced and the old swing set was taken down and replaced with a new one. Cole thanked the City for funding his project. The Council stated that they appreciated Cole’s  hard work and dedication to the community.

 

Motion by James and seconded by Casey to adjourn at 7:59 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

______________________________________________________________________________________

SPECIAL CITY COUNCIL MEETING

October 22, 2014 MINUTES

 

    

The Treynor City Council met in special session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members James, Hadfield, Casey, and Lewis present. Horton was absent.

 

Motion by Casey and seconded by James to approve the agenda. All aye.

 

Councilman Lewis presented an updated job description for the City Manager position, which will be sent to the City attorney for review.  An Ordinance to include a City Manager under the current form of government will be included on the December 1, 2014 agenda. After the Ordinance is adopted, the council will advertise for the position.

 

The council reviewed several health insurance options for the City employees. The City currently has a Wellmark partially self-funded policy, which was offered for the new policy year at the same cost as last year. CoOportunity has a partially self-funded policy for a 30% reduced price compared to the Wellmark policy. Motion by Lewis and seconded by Casey to accept the CoOportunity Premier Gold partially self- funded health insurance policy for the period beginning December 1, 2014. Roll call: Casey, Hadfield, James and Lewis.  All aye.

 

Motion by Lewis and seconded by Hadfield to donate $500.00 to the Four Corner Days Celebration Corp. for the Treynor Days 2014 fireworks. All aye.

 

Motion by Casey and seconded by James to adjourn at 7:44 P.M. All aye.

 

___________________________________________________________________________

REGULAR CITY COUNCIL MEETING

 October 6, 2014 MINUTES

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Pro-Tem Casey and Council members Hadfield, Horton, and Lewis present. Mayor Poland and Tim James were absent.

 

Motion by Lewis and seconded by Hadfield to approve the Agenda, September 2, 2014 Minutes, September 22, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Horton and seconded by Hadfield to approve the payment of bills. All aye

 

During the public comment period, the following issues were brought to the attention of the Council:   

*A citizen voiced her concern about the lack of sidewalks on N. Eyberg Ave. to the new addition at Stephen’s Ridge. The Council would like to see a plan which identifies where sidewalks are needed in town.

*JTW is planning a community Christmas event on Sunday, Nov. 30th at the Community Center. They would like to put up a large Christmas tree in front of the building and have a lighting ceremony for the community to enjoy.

*The students from the high school and middle school participated in community service projects during Homecoming in September. The school would like to continue to do service projects in the spring and they are asking the Council for suggestions of different projects that need to be completed.

*A Zoning Board member voiced her concern that the Board is currently short of members. The Council will notify the Mayor that there are vacancies that need to be filled.

 

Cindy Hennigar from Holmes & Murphy presented several options for employee health insurance. This topic will be on the agenda at the special meeting on October 22nd.

 

The job description for the new City Administrator/Manager is currently being reviewed by the City Attorney. The Council will discuss the job description at the special meeting in October.

 

The Council decided to wait until the special meeting in October to discuss a donation for the Treynor Days 2014 fireworks.

 

Motion by Lewis and seconded by Hadfield to approve a permit for a new home at 5 Turnberry Court and a permit to move an existing home to a double lot at 101 Augusta Drive (permit includes a garage attached to the home by a breezeway).  All aye.

 

Motion by Lewis and seconded by James to adjourn at 8:27 P.M. All aye.

 

________________________________________________________________________________________

SPECIAL CITY COUNCIL MEETING

September 22, 2014 MINUTES

             

The Treynor City Council met in special session at the Treynor Community Center at 7:30 P.M. with Mayor Poland and Council members James, Hadfield, Horton, and Lewis present. Casey was absent.

 

Motion by Lewis and seconded by Hadfield to approve the Agenda. All aye.

 

Councilman Lewis presented a draft job description for the new City Manager/City Administrator position. After discussion, the Council made several changes to the job description, which will be available for review at the October 6, 2014 meeting.

 

Motion by James and seconded by Horton to adjourn at 9:52 P.M. All aye.

 

_____________________________________________________________________________________________

REGULAR CITY COUNCIL MEETING

 September 2, 2014 Minutes

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members James, Hadfield, Horton, and Lewis present. Casey was absent.

 

In the August 4th Minutes, it was stated that contracting with PeopleService for water and wastewater services did not make financial sense for the City. The Mayor and Council would like to make a change to state that “contracting with PeopleService will be put on hold and the City is going in a different direction at this time”. With this change to the August 4th Minutes, motion by James and seconded by Hadfield to approve the Agenda, August 4, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Lewis and seconded by Hadfield to approve the payment of bills. All aye

 

During the public comment period, a citizen was concerned about a large sink hole on Hillsdale Drive. The City has a company lined up to fix the problem next week. Another citizen was concerned about a problem with the street on Countryside Drive. This repair will be fixed by the repair crew that is in town this week. Several citizens voiced their concerns about storm water runoff on Terrel Ave. and Horn Drive. The water has nowhere to go when it rains, so it is backing up into yards. The Mayor will look into this issue to see if there is anything the City can do about this problem.

 

Motion by Hadfield and seconded by Horton to approve Resolution No. 14-09-01: A Resolution approving and adopting the Annual City Street Financial Report from July 1, 2013 to June 30, 2014. Roll call: Lewis, Horton, James and Hadfield. All aye.

 

Motion by Lewis and seconded by James to approve the Annual Financial Report for the Fiscal Year ending June 30, 2014. Roll call: James, Hadfield, Horton and Lewis. All aye.

 

Motion by James and Hadfield to approve the third reading of Ordinance No. 158: An Ordinance to amend Chapter 9 “Special Regulations” of the Zoning Code of Treynor, Iowa, by adding Section 903 – Communication Towers. Roll call: Lewis, James, Hadfield and Horton. All aye.

 

Motion by James and Hadfield to adopt Ordinance No. 158: An Ordinance to amend Chapter 9 “Special Regulations” of the Zoning Code of Treynor, Iowa, by adding Section 903 – Communication Towers. Roll call: Horton, James, Hadfield and Lewis. All aye.

 

Discussion was held on hiring a City Administrator. The Council will put together a job description and discuss the position at a special City Council meeting on September 22nd at the Community Center at 7:30 P.M.

 

Motion by Lewis and seconded by James to approve an accessory building permit at 30 Holst St. and a new home permit at 102 Firethorn Drive. The new home permit is approved subject to meeting setback requirements. All aye.

 

The City Clerk presented 3 bids to replace roofing on six City buildings during the June hailstorm. The bids were as follows:

Collins Construction $7,500.00

Andersen Roofing $9,061.00

Jensen Construction $7,750.00

The Council directed the Clerk to go with the low bid of $7,500.00 from Collins Construction.

 

Motion by Lewis and seconded by James to adjourn at 9:37 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

______________________________________________________________________________________

REGULAR CITY COUNCIL MEETING

 August 4, 2014 Minutes

              

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members James, Hadfield, Horton, and Casey present. Lewis was absent.

 

Motion by Hadfield and seconded by Casey to approve the Agenda, July 7, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye

 

During the public comment period, a teacher asked if the City had any community service projects for the students to do the morning of Homecoming on September 19th. The City staff said they will come up with a list and let the school know of any projects. Another citizen voiced their concern about speeding traffic on N. Eyberg. The Sheriff’s Department will be notified of the situation with speeding vehicles.

 

The Mayor explained that contracting with PeopleService for water and wastewater services did not make financial sense for the City. Over the next few months, the Council will consider hiring an additional employee.

 

Motion by James and Horton to approve the second reading of Ordinance No. 158: An Ordinance to amend Chapter 9 “Special Regulations” of the Zoning Code of Treynor, Iowa, by adding Section 903 – Communication Towers. Roll call:  James, Hadfield, Horton and Casey. All aye.

 

Discussion was held on the possibility of changing the zoning on a house on N. Eyberg. A prospective buyer would like to purchase a home that is currently in a residential area and use the house for a retail business. In order to do this, the zoning on the home would have to be changed to commercial. The City Attorney will look into the request.

 

On September 6, 2014 at 9:00 a.m., there will be a Rich Livengood Memorial 5K walk/run. The event is scheduled to start and end in the grass area in front of the Treynor Community Center.

 

Motion by James and seconded by Horton to approve a retaining wall permit at 35 Lamar Drive. All aye.

 

Motion by Casey and seconded by Horton to adjourn at 8:00 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

_____________________________________________________________________________

City of Treynor

Minutes - July 7, 2014

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members James, Hadfield, Lewis, Horton, and Casey present. City attorney Joseph Thornton was also present. 

 

Motion by Casey and seconded by James to approve the Agenda, June 2, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Lewis and seconded by Casey to approve the payment of bills. All aye.

 

During the public comment period, a citizen asked about the construction on Hwy 92. The shoulder work will be completed within a few days, but the City was not notified when the overlay project will begin.

 

Discussion was held on contracting with PeopleService for water and wastewater services for the City. The final contract will be voted on at the August 4, 2014 meeting.

 

Motion by Hadfield and seconded by James to approve Resolution No. 14-07-01: A Resolution accepting public improvements for the Treynor Community Center Parking Lot Project. Roll call: Hadfield, Horton, James, Casey and Lewis. All aye.

 

Motion by Casey and Lewis to approve the first reading of Ordinance No. 158: An Ordinance to amend Chapter 9 “Special Regulations” of the Zoning Code of Treynor, Iowa, by adding Section 903 – Communication Towers. Roll call: Lewis, James, Hadfield, Horton and Casey. All aye.

 

On September 6, 2014 at 9:00 a.m., there will be a 5K walk/run to support Community Outreach. The event is scheduled to start and end in the grass area in front of the Treynor Community Center.

 

Discussion was held on the City’s Ordinance on open burning. Citizens have voiced their concerns about neighbors burning garbage and rubbish inside the city limits. The Code states that it is unlawful to burn garbage or rubbish, except in incinerators. If a citizen has a complaint, they should call City Hall.     

 

Motion by Lewis and seconded by Horton to approve the following permits:

Fence permit at 15 Holst St.

Deck permit at 7 Countryside Dr.

Deck permit at 306 Amy Dr.

Swimming pool permit at 3 Zion Dr.

Swimming pool permit at 203 Sherwood Dr.

All aye.

 

Motion by Casey and seconded by Horton to adjourn at 9:22 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

___________________________________________________________________________________________

City of Treynor

Minutes - June 2, 2014

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Lewis, Horton, and James present. Hadfield and Casey were absent.

 

Motion by Lewis and seconded by James to approve the Agenda, May 5, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye. 

 

Motion by James and seconded by Horton to approve the payment of bills. All aye. 

 

No comments were made during the public comment period. 

 

Mayor Poland stated that the cost comparisons for the PeopleService contract will be presented at the July 7th meeting. As long as there are not any major changes to the contract, the council will vote on whether to hire PeopleService at the meeting on August 4th

 

Motion by James and seconded by Horton to approve the annual worker’s compensation premium (IMWCA) for the amount of $11,311.00 for FY 14/15. All aye. 

 

Motion by James and seconded by Lewis to approve a liquor license, subject to dram shop, for the Treynor Days celebration. All aye. 

 

Motion by Lewis and seconded by James to approve a 14 day gambling license for the Treynor Days celebration. All aye. 

 

Discussion was held concerning the policy for the Community Center marquee. The council would like to add that if there is any question as to whether an item should be included on the marquee, a Community Center Commissioner would have the authority to approve or deny the request. With this change added, Motion by Lewis and seconded by James to adopt the policy for the Community Center marquee. All aye. 

 

One of the events scheduled to kick off Suicide Awareness Week is a community 5K. The council is willing to allow the group to use the grass area in front of the Community Center on September 6th  as a gathering place before and after the race. More details will be available at the meeting on July 7th

 

Shelly Bailey is interested in organizing a volunteer group to start a “Hometown Hello” program, which would welcome new comers to the Treynor community. The city council supports the program and will do whatever they can to help promote the program. 

 

Motion by Lewis and seconded by James to sign a lease with Bobcat for a mid-size skid-steer for $2,700.00 per year. All aye. 

 

Motion by James and seconded by Horton to approve a swimming pool permit at 203 Sherwood Drive, as long as the pool is moved 7 feet from any structure. Two ayes, one nay. Motion denied. 

 

Motion by Lewis and seconded by James to approve the following permits:

Fence permit at 310 Amy Drive

Fence permit at 14 Countryside Drive

Deck permit at 28 N. Eyberg

All aye. 

 

Motion by James and seconded by Lewis to approve a liquor license for the American Legion Post #725, pending dram shop, and a liquor license for Casey’s General Store. All aye. 

 

Motion by Lewis and seconded by Horton to approve cigarette permits for Casey’s General Store and The Pickle Barrel Market. All aye. 

 

Motion by James and seconded by Horton to adjourn at 8:40 P.M. 

 

Mayor: Bryce Poland

City Clerk: Terry Johnson _________________________________________________________

City of Treynor

Minutes - May 5, 2014

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Council members Hadfield, Lewis, Horton, and James present. Mayor Poland and Casey were absent.

 

Motion by Lewis and seconded by James to appoint Allen Hadfield as temporary chair of this council meeting. All aye.

 

Motion by James and seconded by Lewis to approve the Agenda, April 7, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Lewis and seconded by James to approve the payment of bills. All aye.

 

During the public comment period, a citizen voiced their concern about stray cats in town. They were told that the City employees will trap the cats if necessary.

 

Motion by Lewis and seconded by Horton to use Holmes & Murphy as the health insurance broker for the City of Treynor. Roll call: Hadfield, Lewis, James and Horton. All aye.

 

No update was available on the proposed PeopleService contract for water and wastewater services.

 

At 7:30 P.M., Councilman Hadfield called the Public Hearing to order on the amendment to the current budget for FY 13/14. There being no public comment, the Public Hearing was declared over at 7:35 P.M. Motion by James and seconded by Horton to approve and adopt the Budget Amendment for FY 13/14 and Certification Resolution No. 14-05-01. Roll call: Lewis, Hadfield, James and Horton. All aye.

 

Motion by Horton and seconded by Lewis to renew a contract with the Council Bluffs Public Library from July 1, 2014 through June 30, 2015 for the amount of $4,731.82. Roll call: James, Lewis, Horton and Hadfield. All aye.

 

Motion by James and seconded by Lewis to sign a contract with the Pottawattamie County Sheriff’s Department for FY 14/15. The contract will include the base rate of $16,082.50 plus 2 hours of patrol per day. The total contract amount for FY 14/15 is $33,602.50. Roll call: Lewis, Horton, James and Hadfield. All aye.

 

Councilman Lewis discussed the proposed policy for the Community Center marquee. This will be included on the June 2nd agenda.

 

The Treynor Community Outreach Suicide Awareness group is considering having a 5K run in Treynor in September and they would like to use the Community Center parking lot as a gathering area. More information will be available at the next council meeting.

 

Before a decision is made to purchase a piece of equipment, the Council would like the City employees to put together a list of uses for a skid-loader and backhoe.

 

Loren Knauss from the Pottawattamie County Board of Supervisors was present to discuss the possibility of creating a Crime & Safety Commission. Loren will hold a meeting with elected officials on May 29th at the Treynor Community Center.

 

Motion by James and seconded by Horton to approve the following permits:

Accessory building at 202 S. Eyberg

New home at 108 Firethorn Drive

All aye.

 

Motion by James and seconded by Lewis to adjourn at 9:00 P.M.

 

Temporary Chair: Allen Hadfield

City Clerk: Terry Johnson

 

 

 

____________________________________________________________________________

City of Treynor

Minutes - April 7, 2014

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Hadfield, Lewis, Horton, James and Casey present. Several community members were also present.

 

Motion by Hadfield and seconded by Casey to approve the Agenda, March 3, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Lewis to approve the payment of bills. All aye.

 

During the public comment period, a citizen asked if the City would repair an area of their yard which was torn up during the water main project last year. The Mayor said the City would take care of the yard repair. Another citizen asked if the council would consider adopting a stricter open burning policy within the city limits. The council will review the issue and consider the request. The council also wanted to remind citizens that Pottawattamie County has implemented a burning ban, which prohibits open burning in the county, including all cities within the county.

 

Loren Knauss was not available to discuss the proposed Crime & Safety Commission.

 

Jason Shannon was present to discuss the proposal to update the Community Center sound system. Motion by Casey and seconded by Horton to approve an update to the Community Center sound system for the amount of $4,300. All aye.

 

The proposal from PeopleService regarding water and wastewater services will be available at the May 5, 2014 meeting.

 

Motion by James and seconded by Lewis to approve the ICAP renewal invoice for the amount of $16,127.13. All aye.

 

Motion by James and seconded by Hadfield to allow a Farmer’s Market to operate in the area by the Treynor Community Center parking lot from Memorial Day weekend through the last Saturday in September. All aye. The proposed time for the Farmer’s Market is from noon to 3:00 p.m. on Saturdays.

 

Discussion was held concerning the Community Center marquee. Councilman Lewis will draft a proposal which will act as a guideline on which community events should be considered for the marquee. This will be included on the May 5, 2014 agenda.

 

Discussion on purchasing or leasing equipment for the City will be included on the May 5, 2014 agenda.

 

Motion by James and seconded by Casey to approve a liquor license, subject to dram shop, for B&B’s Again. All aye.

 

Motion by Casey and seconded by Lewis to approve the following permits:

Six foot privacy fence at 206 Buck St.

21’ x 12’ cedar deck at 3 Turnberry Court

All aye.

 

Motion by James and seconded by Hadfield to adjourn at 8:00 P.M.

 

Mayor: Bryce Poland

Attest/City Clerk: Terry Johnson

 

_________________________________________________________

City of Treynor

Minutes - March 3, 2014

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Hadfield, Lewis and Casey present. Horton and James were absent.

Several community members were also present.

 

Motion by Hadfield and seconded by Casey to approve the Agenda, February 3, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Lewis to approve the payment of bills. All aye.

 

No comments were made during the public comment period.

 

The city attorney is still negotiating the contract with PeopleService regarding water and wastewater services. The Mayor will give an update at the April 7, 2014 meeting.

 

Glen Fleming was not available to update the council on the baseball/softball fields. The Mayor stated that the little league group will continue to treat the fields with fertilizer, just as they have done in the past.

 

Tina Murdock was present to discuss the proposed Farmer’s Market in front of the Treynor Community Center on Saturdays from noon to 3:00 p.m. Tina would like the Farmer’s Market to run from Memorial Day weekend through the last Saturday in September. The city attorney will review the details and the council will get back to Tina by the April 7, 2014 meeting.

 

At 7:15 P.M., Mayor Poland called the Public Hearing to order on the proposed Budget Estimate for fiscal year beginning July 1, 2014 and ending June 30, 2015. There being no public comment, a motion was made by Casey and seconded by Hadfield to approve the FY 14/15 Budget and Certification of City taxes for FY 14/15. Roll call:  Casey, Hadfield and Lewis, all aye.

 

The ICAP renewal invoice will not available until the April 7, 2014 meeting.

 

Spring clean-up day will take place on Friday, May 2, 2014. This is only for residents who have garbage service with MTS through the City of Treynor.

 

Motion by Casey and seconded by Lewis to accept the street sweeping proposal from Clean Sweep for the amount of $1,125.00. All aye. Clean Sweep will be street sweeping the city streets on Monday, April 14, 2014 with rain dates on April 15th or April 16th.  A reminder will be sent to residents to remove parked cars from city streets during this time.

 

Discussion was held on the Community Center marquee. The council is considering putting community events on the marquee, so this topic will be on the April 14, 2014 agenda.

 

Motion by Casey and seconded by Hadfield to approve the following permits:

Home addition at 31 Countryside Drive

Fence at 16 Hillside Drive

Fence at 19 Countryside Drive

All aye.

 

Motion by Lewis and seconded by Casey to adjourn at 7:35 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

_________________________________________________________

City of Treynor

Minutes - February 3, 2014

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members James, Horton, Hadfield, Lewis and Casey present. Dean Fajen from HGM Associates and several community members were also present.

 

Motion by Hadfield and seconded by James to approve the Agenda, January 6, 2014 Minutes, January 30, 2014 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Casey to approve the payment of bills. All aye.

 

During the public comment period, several citizens voiced their concerns about the City owning the TRA and the Youth Sports Complex. The Mayor stated that the idea of owning these facilities was only on a wish list and this will not happen in the near future. There was also concern about the possible conflict of interest with the Treynor Community School and the City having the same attorney. The citizen who voiced their concern will also bring it up at the next school board meeting.

 

Discussion was held on the pros and cons of contracting with PeopleService for water and wastewater services for the City.  Mayor Poland stated that City Attorney Joe Thornton is still negotiating with PeopleService, so cost comparisons were not available at this time.

 

Tom Lewis suggested the Council consider hiring a consultant to guide the City through the beginning process of the wastewater improvement project. These services would provide guidance to the Council on selecting an Engineer, assisting in reviewing the Engineer’s RFP documents, assisting interviewing Engineer’s and providing any additional consulting as requested. Mayor Poland stated that the City was not ready to enter into a contract at this time.

 

Motion by Casey and seconded by Lewis to accept the final proposed Budget for FY 14/15 and order Notice of Hearing. All aye.

 

Motion by James and seconded by Horton to sign a preconstruction agreement with the Iowa DOT for a primary road project on Hwy 92. The total cost to the City will be $12,400. Roll call: Horton, Lewis, Hadfield, Casey and James, all aye.

 

The Council would like the Bonding Attorney to attend a meeting to discuss TIF and Tax Abatement opportunities for the City of Treynor.  

 

Mayor Poland appointed the following Commissioners for 2014:

Mayor Pro Tem: Jeff Casey

Parks/Weeds: Tom Lewis/Tim James

Personnel: Jeff Casey/Tom Lewis

Community Protection: Nigel Horton/Tim James

Streets: Tom Lewis/Allen Hadfield

Water/Sewer: Full Council

Community Center: Nigel Horton/Allen Hadfield

 

Motion by Casey and seconded by Hadfield to adjourn at 8:37 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

______________________________________________________________

REGULAR CITY COUNCIL MEETING

TREYNOR COMMUNITY CENTER – 11 W. Main St.

DATE: Monday, January 6, 2014

 

           

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members James, Horton, Hadfield, Lewis and Casey present. City Attorney Joseph Thornton, Chris Gutschow from PeopleService and many community members were also present.

 

Motion by James and seconded by Lewis to approve the Agenda, December 2, 2013 Minutes, December 16, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye.

 

Discussion was held on the possible contract with PeopleService for water and wastewater services for the City. The committee will continue to work with Joe Thornton to determine whether the City will save money by contracting services. The Council plans on having more information on cost comparisons at the February 3, 2014 City Council meeting.

 

The wastewater improvement project will be included on the February 3rd, 2014 Agenda. There was no discussion at this time.

 

Motion by Hadfield and seconded by Casey to approve the third reading of Ordinance No. 157:  An Ordinance adopting the existing City Code of Treynor Iowa, as the Code of Ordinances of the City of Treynor, Iowa, 2013. Roll call: Hadfield, Lewis, Horton, Casey, and James. All aye.

 

Motion by James and seconded by Casey to approve and adopt Ordinance No. 157:  An Ordinance adopting the existing City Code of Treynor Iowa, as the Code of Ordinances of the City of Treynor, Iowa, 2013. Roll call: James, Casey, Hadfield, Lewis, and Horton. All aye.

 

Motion by Lewis and seconded by Hadfield to approve Resolution No. 14-01-01: A Resolution adopting a Regional Strategic Plan for the rural Cities of Pottawattamie County. Roll call: Lewis, Casey, Horton, Hadfield and James. All aye.

 

Motion by James and seconded by Casey to sign an agreement with Struyk for chemical maintenance at the Community Center for the 2014 season. Struyk will not charge for this service. Roll call: James, Lewis, Hadfield, Casey and Horton. All aye.

 

Motion by Lewis and seconded by James to approve an agreement with Spiral Communications, subject to final review by our attorney, for free internet and telephone for Treynor City Hall and the Treynor Community Center at no charge. Roll call: James, Lewis, Hadfield, Casey and Horton. All aye.

 

At the open forum, community members voiced their opinions of the pros and cons of contracting for private services for the water and wastewater treatment plants.

 

Motion by Hadfield and seconded by Horton to grant a permit to TS Bank for a temporary gravel parking lot north of the existing TS Bank building. TS Bank will also abandon the 4” cast iron water main that runs west of the existing building. The permit process for the addition will continue through the Board of Adjustments. All aye.

 

Motion by James and seconded by Casey to adjourn at 9:00 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

 

______________________________________________________________________

City of Treynor

Special City Council Meeting

December 16, 2013

 

The Treynor City Council met in special session at Treynor City Hall at 6:00 P.M. with Mayor Poland and Council members James, Mathews, Hadfield, Lewis and Casey present. Several community members were also present.

 

Motion by James and seconded by Mathews to approve the Agenda. All aye.

 

Chris Gutschow and Tim Snyder from People Service were present to discuss contracting water and wastewater services for the City of Treynor. The proposal includes wages, benefits and overtime for one full-time certified operator, license fees for the operator, training, gasoline, tools, vehicle expenses, office supplies, postage, clothing, $7,500 for chemicals and safety equipment. This would be a five-year contract with the total yearly cost of $127,200. This issue will be on the January 6, 2014 Agenda.   

 

Motion by Casey and seconded by Mathews to appoint City Attorney Joseph Thornton, Mayor Bryce Poland, Tim James and Allen Hadfield to serve on a committee to discuss the details of the contract with People Service. All aye.

 

Discussion was held on the proposed wastewater lagoon project. Due to DNR regulations, the City will be required to upgrade the current lagoon. The wastewater improvement project will be on the January 6, 2014 Agenda.

 

Motion by Lewis and seconded by Hadfield to adjourn at 7:55 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

___________________________________________________________________

 

City of Treynor

City Council Meeting - December 2, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members James, Hadfield, Lewis and Casey present. Mathews was absent.  Norm Bates and Nigel Horton were also present.

 

Motion by James and seconded by Hadfield to approve the Agenda, November 4, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Casey to approve the payment of bills. All aye.

 

Motion by Lewis and seconded by Casey to sign a commercial lease agreement with Spiral Communications for use of the water tower for the tenant’s high speed internet. Roll call: Casey, Lewis, Hadfield and James. All aye.

 

Motion by Hadfield and seconded by James to change the term in the Employee Handbook when a new employee is eligible for health insurance. Due to a Federal guideline change with the Affordable Care Act, the term will be on the first of the month following 60 days of employment. All aye.

 

Motion by Casey and seconded by James to approve the second reading of Ordinance No. 157:  An Ordinance adopting the existing City Code of Treynor Iowa, as the Code of Ordinances of the City of Treynor, Iowa, 2013. Roll call: Casey, Lewis, Hadfield and James. All aye.

 

Mike Tripp discussed the need to upgrade the wastewater lagoon due to DNR regulations. A special meeting will take place on December 16, 2013, where the engineer will be available to answer questions about the proposed project.

 

Motion by James and seconded by Casey to adjourn at 9:00 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

___________________________________________________________________________

City of Treynor

City Council Meeting

November 4, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members James, Mathews, Hadfield, Lewis and Casey present. Bob Eades from PointeNet and Nigel Horton were also present.

 

Motion by Casey and seconded by Mathews to approve the Agenda, October 7, 2013 Minutes, October 22, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by James and seconded by Hadfield to approve the payment of bills. All aye.

 

Spiral Communications will submit a Water Tower Lease Agreement for approval at the December 2, 2013 meeting.

 

Motion by James and seconded by Lewis to sign an addendum to the Future Technologies Commercial Lease Agreement for use of the water tower, which was originally signed on May 6, 2013. Roll call: James, Casey, Lewis, Hadfield and Mathews.  All aye.

 

Motion by Casey and seconded by James to approve the City of Treynor’s Identity Theft Program. All aye.

 

Motion by Mathews and seconded by Hadfield to approve the first reading of Ordinance No. 157:  An Ordinance adopting the existing City Code of Treynor Iowa, as the Code of Ordinances of the City of Treynor, Iowa, 2013. Roll call: Casey, Lewis, Mathews, Hadfield and James. All aye.

 

Motion by James and seconded by Mathews to approve a fence permit at 6 Countryside Drive and a deck permit at 12 N. Eyberg Ave. All aye.

 

Motion by Casey and seconded by Mathews to adjourn at 8:34 P.M.

 

Mayor: Bryce Poland

Attest/City Clerk: Terry Johnson

 

___________________________________________________________________

City of Treynor

Special Council Meeting

October 22, 2013

 

The Treynor City Council met in special session at Treynor City Hall at 6:00 P.M. with Mayor Poland and Council members James, Mathews, Hadfield, Lewis and Casey present.

 

Motion by Mathews and seconded by Hadfield to approve the Agenda. All aye.

 

Motion by Casey and seconded by James to allow Spiral Communications to upgrade the fiber network at the Community Center for the amount of $2,000.00. All aye.

 

The Council discussed employee evaluation procedures. The employees will fill out daily time logs, which will be submitted to the Council monthly. The Council will meet with employees on a quarterly basis to review goals and accomplishments.

 

Motion by Casey and seconded by James to adjourn at 7:39 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

_________________________________________________________________________________

City of Treynor

Regular Council Meeting

October 7, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members James, Mathews, and Casey present. Hadfield was absent and Lewis arrived at 7:55 P.M. Several citizens were also present.

 

Motion by Casey and seconded by Mathews to approve the Agenda, September 3, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Mathews and seconded by Casey to approve the payment of bills. All aye.

 

Justin Hornberger from Spiral Communications, Bob Eades from Pointe Net and John Truell from Future Technologies were present to discuss the frequencies on the water tower for internet service. Spiral Communications will submit a new commercial lease agreement to the City of Treynor for the use of the water tower for the tenant’s high speed internet. The new lease will also state that Spiral and Future Tech will split the charges for electricity at the water tower. This lease agreement will be on the November 4th agenda.

 

Motion by James and seconded by Mathews to allow Mayor Poland to sign the Right-of-Way Access Agreement with Windstream, which allows them to use the public right-of-way within the city limits of Treynor for the purpose of locating a fiber optic cable. Roll call: Casey, Mathews and James. All aye.

 

The DOT is in process of planning for the next phase of the Highway 92 overlay project, which is scheduled to take place in the spring of 2014. The City will be responsible to pay for a portion of the project that goes through town. The City is looking into grant opportunities, which will help with the cost of the project. Motion by James and seconded by Casey to give the Iowa DOT verbal approval to move forward with the Highway 92 overlay project. Roll call: James, Casey and Mathews. All aye.

 

Motion by Casey and seconded by Mathews to approve and adopt Resolution No. 13-10-01: A Resolution giving instruction for record retention for the City of Treynor, IA. Roll call: Mathews, Casey and James. All aye.

 

Motion by James and seconded by Mathews to accept the Personnel Committee’s recommendation that the City employees will not get a raise in FY 13/14. All aye.

 

Discussion was held on selecting an engineer for the next phase of the water main project. The Public Works Supervisor will contact Howard R. Green to get an estimate on developing a preliminary plan for the project. Mayor Poland would like the project to be broken down into several sections.

 

Motion by James and seconded by Casey to approve the following permits: sign at 14 S. Eyberg, sign at 18 W. Main, deck at 203 S. Eyberg, fence at 107 E. Main, retaining wall at 10 Countryside, and a deck at 11 Heesch. The Zoning Board decided that a permit was not necessary to repair the roof at 1 Park Street.

Lewis abstained, remaining all aye.

 

Motion by Mathews and seconded by Casey to adjourn at 10:10 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

____________________________________________________________________

City of Treynor

Regular Council Meeting

September 3, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members James, Mathews, Hadfield and Lewis present. Casey arrived at 7:35 P.M. Cole and Ben Weitzel, Grant Andersen and Fran Killion were also present.

 

Motion by Hadfield and seconded by Lewis to approve the Agenda, August 5, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye.

 

Cole Weitzel presented his proposed Eagle Scout project to the City Council. He would like to improve the City’s West Park by replacing the old wooden borders around the equipment and replacing the old swing with a new wooden swing. He would also like to remove the old fall protection and put in pea gravel. Cole asked the City Council to fund the project for the estimated amount of $1,500. Motion by James and seconded by Lewis to approve $1,500 for improvements to West Park. If the amount of the materials exceeds $1,500, the Council gives the Mayor the authority to approve the additional amount. All aye.

 

There was discussion concerning the property of vacated First Avenue and vacated Lester Street in the Sucksdorf’s Addition. The warranty deed was presented to the Auditor’s Office, which shows the property deeded to the adjoining property owner. If necessary, the Auditor’s Office will contact the City Attorney to make sure the transfer has been recorded properly.

 

Motion by Hadfield and seconded by Mathews to approve and adopt Resolution No. 13-09-01: A Resolution to engage MAPA to prepare an Urban Revitalization Plan for the City of Treynor, IA.

Roll call: James, Lewis, Mathews and Hadfield. All aye.

 

Motion by James and seconded by Lewis to approve and adopt Resolution No. 13-09-02: A Resolution adopting the Strategic Pan for the City of Treynor, IA. Roll call: Hadfield, Mathews, Lewis and James. All aye.

 

Motion by Mathews and seconded by Hadfield to approve the Annual Financial Report for the Fiscal Year ending June 30, 2013. Roll call: Casey, Mathews, James, Hadfield and Lewis. All aye.

 

Motion by Mathews and seconded by James to renew a contract with the Council Bluffs Public Library for the amount of $4,731.82. Roll call: Casey, Hadfield, Lewis, James and Mathews. All aye

 

Tina Murdoch would like to start a Farmer’s Market in Treynor for the 2014 season. Tina would like the Council to consider allowing vendors to set up in the Community Center parking lot or the grass area in front of the building by Highway 92. The group would like to run the Farmer’s Market from the Saturday of Memorial Day weekend through the Saturday of Labor Day weekend from 12:00 P.M. to 4:00 P.M. The Council is interested in having a Farmer’s Market in Treynor and they would like Tina to attend a meeting in early spring to present the details.

 

Employee evaluations and raises for FY14 will be on the October 7, 2013 Agenda.

 

Motion by James and seconded by Casey to approve a liquor license, subject to dram shop, for the TRA. All aye.

 

Motion by James and seconded by Casey to approve the following permits:

Accessory building at 109 Firethorn Drive

New home at 1 Zion Drive

Hadfield abstained, remaining all aye.

 

Motion by Casey and seconded by Lewis to adjourn at 9:47 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

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City of Treynor

Regular Council Meeting

August 5, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Mathews, Hadfield, Lewis and Casey present. Ryan Knowles, Gene Burhenne, Julie Sealock and Tim James were also present.

 

Motion by Hadfield and seconded by Casey to approve the Agenda, July 1, 2013 Minutes, July 8, 2013 Minutes, July 23, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Mathews to approve the payment of bills. All aye.

 

Mayor Poland made a recommendation that Tim James be appointed to the Treynor City Council to fill a vacancy created by the resignation of Jody Frain. This appointment will be in effect until December 31, 2013. Motion by Lewis and seconded by Casey to appoint Tim James to the Treynor City Council, effective immediately. Roll call: Mathews, Hadfield, Lewis and Casey. All aye. Tim James was administered the Oath of Office at this time.

 

Ryan Knowles and Gene Burhenne were present to update the City Council on the speeding issue on Lamar Drive. The three existing speed bumps reduced the volume of traffic, but there is still a problem with speeding. The residents on Lamar Drive are concerned about the safety of the children in the neighborhood. A suggestion was made that the two shorter speed bumps be raised to the same height as the tallest one. The Council will look into this option and they will also have the Sheriff’s Department monitor speeding on Lamar Drive.

 

Jonnie Harrill was present to discuss a small strip of land east of his property, which appears to be a vacated alley. A copy of an Ordinance dated September 5, 1922 was provided to the Council. This Ordinance showed that the City vacated certain streets and alleys in the Sucksdorf Addition to the abutting property owners. Jonnie will take this information to the County Court House to resolve the issue.

 

Denise Ballard from EBS was available by conference call to discuss the possibility of extending the renewal date of our current health insurance plan with Wellmark. Motion by Casey and seconded by Mathews to allow the Clerk to sign the form which extends the insurance plan with Wellmark, locking in the plan and rates through November 30, 2014. All aye.

 

Jake Hansen from MAPA was present to discuss TIF and Tax Abatement with the Council. MAPA is willing to work with the City to develop an Urban Revitalization Plan.

 

The Vision Treynor Group is still in the process of looking into grant opportunities for the youth sports complex.

 

Mayor Poland appointed the following commissioners for 2013:

Mayor Pro-tem – Jeff Casey

Parks/Weeds – Tom Lewis/Tim James

Personnel – Jeff Casey/Tom Lewis

Community Protection – Sara Mathews/Jeff Casey

Streets – Tim James/Allen Hadfield

Water/Sewer – Full Council

Community Center – Sara Mathews/Allen Hadfield

 

Motion by James and seconded by Casey to sign a Right-of-Way Access Agreement with Iowa Network Services (INS), which allows INS to use the public right-of-way within the city limits of Treynor for the purpose of locating a fiber optic cable system. Roll call: Mathews, James, Hadfield, Lewis and Casey. All aye.

 

The following bids were received for the N. Eyberg Water Improvement Project – Phase 2:

Pierce Pump $37,598.00

Driver Sewer and Water $18,122.00

 

Motion by Hadfield and seconded by Lewis to award the contract for the N. Eyberg Water Improvement Project-Phase 2 to Driver Sewer and Water for the amount of $18,122.00. All aye.

 

Motion by Mathews and seconded by Hadfield to approve Resolution No. 13-08-01: Resolution approving and adopting the Annual City Street Financial Report from July 1, 2012 to June 30, 2013. Roll call: Lewis, Casey, Hadfield, Mathews and James. All aye.

 

Motion by Casey and seconded by James to adjourn at 10:13 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

 

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City of Treynor

Special Council Meeting

July 23,  2013

 

The Treynor City Council met in special session at Treynor City Hall at 5:30 P.M. with Mayor Poland and Council members Hadfield, Lewis, Mathews and Casey present.

 

Motion by Hadfield and seconded by Mathews to approve the Agenda. All aye.

 

Motion by Lewis and seconded by Mathews to accept the resignation of Council Member/Mayor Pro-tem Jody Frain. All aye.

 

Mayor Poland appointed Jeff Casey as Mayor Pro-tem, effective immediately. Mayor Poland will appoint a new City Council member at the August 5, 2013 meeting.

 

Motion by Casey and seconded by Hadfield to adjourn at 5:43 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

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City of Treynor

Special Council Meeting

July 8, 2013

 

The Treynor City Council met in special session at Treynor City Hall at 5:30 P.M. with Mayor Poland and Council members Frain, Hadfield, Lewis and Casey present. Mathews was absent.

 

Motion by Frain and seconded by Casey to approve the Agenda. All aye.

 

Motion by Casey and seconded by Hadfield to sign a Right-of-Way Access Agreement with Spiral Communications, which allows them to use the public right-of-way within the city limits of Treynor for the purpose of locating a fiber optic cable system. Roll call: Frain, Casey, Lewis, and Hadfield, all aye.

 

Motion by Frain and seconded by Hadfield to adjourn at 5:57 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

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City of Treynor

Regular City Council Meeting

July 1, 2013

 

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. John Fischer and Grant Anderson were also present.

 

Motion by Frain and seconded by Lewis to approve the Agenda, June 3, 2013 Minutes, June 10, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye.

 

Grant Anderson, a community and economic planner for MAPA, discussed the steps necessary to update the City’s Strategic Plan. Grant will be provided with a list of projects that the City would like to accomplish within the next 5 years. Several of these projects may be eligible for grants from C.I.T.I.E.S.

 

Motion by Lewis and seconded by Mathews to approve and adopt Resolution No. 13-07-01: A Resolution to approve and adopt the Pottawattamie Countywide Multi-Jurisdictional Hazard Mitigation Plan. Roll call: Frain, Lewis, Casey, Mathews and Hadfield. All aye.

 

Motion by Casey and seconded by Frain to approve and adopt Resolution No. 13-07-02: A Resolution which allows separate water meters to be installed for the purpose of irrigation.

Roll call: Hadfield, Mathews, Lewis, Casey and Frain. All aye.

 

Motion by Casey and seconded by Lewis to approve and adopt Resolution No. 13-07-03: A Resolution approving and authorizing an amendment to the loan and disbursement agreement by and between the City of Treynor and the Iowa Finance Authority, and authorizing and providing for the reissuance of the $150,000 Water Revenue Capital Loan Note, Series 2003. Roll call: Casey, Mathews, Frain, Hadfield and Lewis. All aye.

 

Motion by Casey and seconded by Hadfield to approve and adopt Resolution No. 13-07-04: A Resolution approving and authorizing an amendment to the loan and disbursement agreement by and between the City of Treynor and the Iowa Finance Authority, and authorizing and providing for the reissuance of the $150,000 General Obligation Capital Loan Note, Series 2003.

Roll call: Lewis, Mathews, Hadfield, Frain and Casey. All aye.

 

Motion by Mathews and seconded by Lewis to approve and adopt Resolution No. 13-07-05: A Resolution in support of application for Watta Way named route designation under Iowa Code Section 761-131.10. Roll call: Casey, Hadfield, Lewis, Frain and Mathews. All aye.

 

Discussion was held on allowing residents to install natural gas compressors for fuel in automobiles. Before the Council allows residents to install CNG, they would like to see a list of the standards from the power company.

 

Motion by Lewis and seconded by Mathews to approve a Class E liquor license, subject to dram shop, for the Pickle Barrel Market. All aye.

 

Motion by Mathews and seconded by Frain to approve an accessory building permit at 30 Holst Street, a deck permit at 109 Terrel Ave. and a deck permit at 411 Maple Drive. All aye.

 

Motion by Frain and seconded by Mathews to adjourn at 9:48 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

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City of Treynor

Special City Council Meeting

June 10, 2013

 

The Treynor City Council met in special session at Treynor City Hall at 5:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. Julie Sealock and DarRay Tripp were also present.

 

Motion by Frain and seconded by Mathews to approve the Agenda. All aye.

 

Motion by Mathews and seconded by Frain to sign a contract with Wellmark for the Blue Choice health insurance plan for FY 13/14. This will be a partially self-funded plan through Employee Benefit Systems (EBS). Roll call: Frain, Mathews, Casey, Lewis and Hadfield. All aye.

 

Motion by Hadfield and seconded by Lewis to sign a contract with Employee Benefit Systems (EBS) to act as the City’s third party administrator for health insurance for FY 13/14. Roll call: Hadfield, Casey, Mathews, Lewis and Frain. All aye.

 

Motion by Lewis and seconded by Hadfield to approve a swimming pool permit at 26 Countryside Drive. This permit is approved as long as the swimming pool is set back 7 feet from the property lines, buildings, fences, walls or decks that are not attached to the pool.

 

Motion by Frain and seconded by Casey to adjourn at 5:15 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

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City of Treynor

Regular City Council Meeting

June 3, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. Julie Sealock, Matt Kuhlmann, Levi Curtis, Norm and Carole Bates and Carol Schechinger were also present.

 

Motion by Casey and seconded by Mathews to approve the Agenda, May 6, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Mathews and seconded by Hadfield to approve the payment of bills. All aye.

 

The Treynor Days celebration will take place June 28th – 30th. The City employees will help set up the temporary fence for the outdoor beer garden, which will be located on the green space by TS Bank. 

 

Several residents voiced their concern about having to pay sewer charges for water used during irrigation. The Council decided that the best option is to allow homeowners to install an additional meter, which will give an accurate reading on the amount of water used for irrigation. The water that goes through the irrigation meter will not be charged for sewer. The homeowner will be responsible for all costs associated with the additional meter.

 

Motion by Casey and seconded by Lewis to proceed with an Ordinance which allows homeowners to install a separate water meter for irrigation. The Ordinance will be on the July 1, 2013 agenda. All aye.

 

Denise Ballard from EBS was available by conference call to explain the quotes for employee health insurance for FY 13/14. The United Healthcare quote was 20% higher than last year and the Wellmark quote, which included an amount for partial self-funding, was 10.33% higher than last year. Before the Council makes a decision on insurance plans, Denise will look into the choice of doctors in the Omaha area. A special meeting will be held on Monday, June 10th at 5:00 P.M. to choose an employee health insurance plan.

 

Motion by Frain and seconded by Mathews to approve the annual worker’s compensation premium (IMWCA) for $7,518 for FY13/14. All aye.

 

Motion by Hadfield and seconded by Casey to sign a contract with the Pottawattamie County Sheriff’s Department for FY 13/14. The contract will include the base rate of $16,082.50, plus 2 hours of patrol per day. The total contract amount for the FY 13/14 will be $33,602.50. Roll call: Casey, Lewis, Frain, Hadfield and Mathews. All aye.

 

Motion by Hadfield and seconded by Lewis to sign an Easement Agreement with the Treynor Community School District. This agreement will convey to the School a portion of the Volkens Avenue right-of-way. Roll call: Lewis, Mathews, Hadfield, Casey and Frain. All aye.

 

Motion by Lewis and seconded by Frain to approve Resolution No. 13-05-04: A Resolution approving the transfer of real estate to the Treynor Community School District. The real estate includes a portion of the Volkens Ave. right-of-way. Roll call: Hadfield, Casey, Frain, Lewis and Mathews. All aye.

 

Motion by Lewis and seconded by Hadfield to sign a one year lease, for the amount of $2,750.00, with Nebraska Machinery Company for a Caterpillar skid-loader. Roll call: Mathews, Frain, Hadfield, Lewis and Casey. All aye.

 

Motion by Casey and seconded by Lewis to approve a liquor license, subject to dram shop, for the Treynor Days celebration. All aye.

 

Motion by Lewis and seconded by Mathews to approve a 14 day gambling license for the Treynor Day’s Celebration. All aye.

 

Motion by Lewis and seconded by Casey to approve a liquor license for The American Legion Post #725, pending dram shop, and a liquor license for Casey’s General Store. All aye.

 

Motion by Lewis and seconded by Frain to approve cigarette permits for Casey’s General Store and The Pickle Barrel Market. All aye

 

Motion by Hadfield and seconded by Frain to approve a permit for new home at 105 Firethorn Drive and a permit for a fence at 12 ½ Park Street. All aye.

 

Motion by Lewis and seconded by Casey to adjourn at 9:18 P.M. All aye.

 

Bryce Poland - Mayor

 

 

 

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City of Treynor

Regular City Council Meeting

May 6, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. Julie Sealock, Norm Bates, Tom Trede, Tom Eitmann, Jon Truell, Craig Hagenau, Ted Trede and Kirk Vorthmann were also present.

 

Motion by Frain and seconded by Hadfield to approve the Agenda, April 1, 2013 Minutes, Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Mathews to approve the payment of bills. All aye.

 

Motion by Lewis and seconded by Casey to sign a commercial lease agreement with Future Technologies for the use of the water tower for the tenant’s high speed internet network. Roll call: Lewis yes, Mathews yes, Casey yes, Hadfield yes and Frain yes. Motion carried.

 

Craig Hagenau from Spiral Communications was present to discuss the possibility of offering fiber internet service to Treynor residents and businesses.  Spiral Communications has been in business for nine years and they have been marketing in the Glenwood area for three years. The Council will look into signing an agreement with Spiral Communications within the next few months.  

 

Discussion was held on allowing residents to install irrigation meters. A committee will look into the costs associated with the meters and present several options at the meeting on June 3, 2013.

 

At 7:30 p.m., Mayor Poland called the Public Hearing to order on the annexation of the Treynor Community School District property and the Zion Congregational Church property. A public comment was made requesting that the Zion Cemetery has access to the new road that will eventually connect the Treynor Vision Complex to Highway 92. Mayor Poland will talk to the Treynor Vision Group to make sure they are aware of the previous agreement the Zion Cemetery had with the developer.  A motion was made by Hadfield and seconded Lewis to approve and adopt Resolution No. 13-05-01: A Resolution annexing real estate owned by the Treynor Community School District. Roll call: Mathews No, Frain yes, Lewis yes, Casey yes, and Hadfield yes. Motion carried.

 

Motion by Casey and seconded by Frain to approve and adopt Resolution No. 13-05-02: A Resolution annexing real estate owned by the Zion Congregational Church.  Roll call: Hadfield yes, Casey yes, Mathews yes, Frain yes and Lewis yes. Motion carried.

 

At 7:43 p.m., Mayor Poland called the Public Hearing to order on the amendment to the current budget for FY 12/13. There being no public comment, a motion was made by Lewis and seconded by Frain to approve and adopt the Budget Amendment and Certification Resolution No. 13-05-03. Roll call: Frain yes, Lewis yes, Casey yes, Mathews yes and Hadfield yes. Motion carried.

 

At 7:45 p.m., Mayor Poland called the Public Hearing to order on the transfer of the Volkens Avenue right of way to the Treynor Community School District. A public comment was made questioning who would be responsible to replace a portion of the street if repairs were required on the sanitary sewer or storm sewer lines under the street. Mayor Poland will have the city attorney write an agreement that will specify who would be responsible for repair costs. Resolution No. 13-05-04: Resolution approving the transfer of real estate to the Treynor Community School District will not be approved until the agreement is signed by the City and the School.

 

The contract with the Pottawattamie County Sheriff’s Department for FY 13/14 will be moved to the June 3, 2013 meeting.

 

The quotes for the employee’s health insurance were not available at this time. A special meeting will be scheduled in May to review the health insurance options with Employee Benefit Systems.

 

The homeowner at 422 Maple Drive is interested in building a garage on his property and he asked the City Council to look into the possibility of moving the water main in order to accommodate the new building. The City has estimated the cost to be $12,500, which does not include legal and survey fees. Mayor Poland will provide these cost estimates to the homeowner so he can determine if he wants to proceed at his own expense.

 

Discussion was held on the possibility of selling the alley off Park Street to the two adjacent property owners. After further consideration and public comment, the Council decided to keep the alley and continue to maintain it for public use.

 

 

Motion by Hadfield and seconded by Frain to approve the following permits:

Accessory building – 115 East Main St.

Deck permit – 26 N. Eyberg

Fence Permit – 36 E. Main

All aye.

 

Motion by Mathews and seconded by Frain to adjourn at 9:57 p.m.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

 

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City of Treynor

Regular City Council Meeting

April 1, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Hadfield, Lewis and Casey present.  Justin Pittmann, Matt Kuhlman and Troy Pedersen were also present.  Council member Mathews was absent.   

 

Motion by Frain and seconded by Hadfield to approve the Agenda, March 4, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Lewis and seconded by Casey to approve the payment of bills. All aye.

 

Discussion was held concerning decreasing sewer charges April through October for irrigation purposes.  Additional information will be looked at and a final decision will be made at the

May 6, 2013 council meeting.

 

The Council decided that geo-thermal wells will be allowed to be installed within the city limits of Treynor.  The City will require no permit/fee, but an application must be filed with the County and the State for a permit and the County will do the inspection.

 

Motion by Frain and seconded by Hadfield to hold a Public Hearing on May 6, 2013, on the proposed transfer of the south end of the Volkens Avenue property to the Treynor Community School District.  All aye.

 

Motion by Hadfield and seconded by Casey to hold a Public Hearing on May 6, 2013, on the proposed annexation of the Zion Congregational Church property and the Treynor Community School District property.  All aye.

 

Motion by Frain and seconded by Casey to appoint Mayor Bryce Poland, as a delegate, and Allen Hadfield, as an alternate, to the CITIES program.   All aye.

 

The Council discussed the allowable future use of the property at 7 E. Main Street.

 

The Council asked Mike Tripp to get an estimate of cost to move the water main at 422 Maple Drive.  Further discussion will be held after the cost estimates are received.

 

Motion by Frain and seconded by Lewis to approve a deck permit at 28 Lamar Drive, a fence permit at 28 E. Main Street and two sign permits at the Treynor Recreation Area.  All aye.

 

Motion by Frain and seconded by Casey to adjourn the meeting at 9:15 p.m.

 

Mayor:  Bryce Poland

Deputy City Clerk: Cathy Temeyer

 

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City of Treynor

Regular City Council Meeting

March 4, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Hadfield, Lewis and Casey present. Tim James, Levi Curtis, Matt Kuhlman and Troy Pedersen were also present. Mathews was absent.

 

Motion by Frain and seconded by Casey to approve the Agenda, February 4, 2013 Minutes, February 20, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Casey to approve the payment of bills. All aye.

 

At 7:36 p.m., Mayor Poland called the Public Hearing to order on the proposed Budget Estimate for the Fiscal Year beginning July 1, 2013. There being no public comment, a motion was made by Frain and seconded by Hadfield to approve the FY 13/14 Budget and Certification of City Taxes for FY 13/14. Roll call:  Hadfield, Frain, Lewis and Casey. All aye.

 

Motion by Frain and seconded by Casey to approve Resolution No. 13-03-01: A Resolution approving the Post-Issuance Compliance Policy for bonds. Roll call: Frain, Casey, Lewis, and Hadfield. All aye.

 

Motion by Lewis and seconded by Hadfield to hold a Public Hearing on April 1, 2013 on the proposed transfer of the south end of the Volkens Avenue property to the Treynor Community School District.  The transfer will take into consideration the joint planning and coordination of the utilities involved. All aye.

 

Motion by Casey and seconded by Lewis to hold a Public Hearing on April 1, 2013 on the annexation of the Zion Cemetery property and the annexation of the Treynor Community School

property. All aye.

 

Discussion was held on allowing geothermal wells within the city limits of Treynor. The county and the state both require permits to install these wells and the county also requires an inspection. The Council will look into the requirements further and make a final decision at the April 1, 2013 meeting. 

 

Several citizens have asked the Council if they would consider allowing residents to install irrigation meters. The Council will look into options and make a final decision at the April 1, 2013 meeting.

 

Motion by Hadfield and seconded by Frain to allow the Clerk to sign a lease with Pitney Bowes for the office postage meter. Roll call: Lewis, Frain, Casey and Hadfield. All aye.

 

Motion by Casey and seconded by Frain to approve the ICAP renewal invoice for $15,920.34.  All aye.

 

Spring clean-up day will take place on Friday, May 3, 2013. This will be for all residents who have garbage service through the City of Treynor with MTS, Inc.

 

Clean Sweep will be street sweeping the city streets on Monday, April 15, 2013 with rain dates on April 17th or April 19th. A reminder will be sent to residents to remove parked cars from city streets during this time.

 

The Council discussed the request for planting trees within the City right of way. The Council decided to continue the policy of not allowing any planting or construction within the City right of way.

 

Two proposals were received for lawn chemical application at the Community Center. The Council accepted the proposal from Struyk Turf for the 2013 season.

 

Motion by Hadfield and seconded by Casey to adjourn at 9:08 P.M.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

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City of Treynor

Special City Council Meeting

February 20, 2013

 

The Treynor City Council met in special session at Treynor City Hall at 5:30 P.M. with Mayor Poland and Council members Frain, Mathews, Lewis and Casey present. Hadfield was absent.

 

Motion by Lewis and seconded by Casey to approve the Agenda. All aye.

 

Motion by Casey and seconded by Mathews to approve Resolution No. 13-02-04: A Resolution approving the construction contract and bond for the Community Center Parking Lot Project. The contract was awarded to Compass Utility LLC for the total amount of $162,495.00.

Roll call: Frain, Casey, Mathews, Lewis. All aye.

 

Motion by Frain and seconded by Casey to approve the Tax Exemption Certificate for the Community Center Parking Lot Project

Roll call: Mathews, Casey, Frain, Lewis. All aye.

 

Motion by Mathews and seconded by Lewis to approve Resolution No. 13-02-05: A Resolution approving and authorizing a form of loan agreement and authorizing and providing for the issuance of $175,000 General Obligation Capital Loan Notes, Series 2013, and levying a tax to pay the notes for the Treynor Community Center Parking Lot Project.

Roll call: Lewis, Casey, Frain, Mathews. All aye.

 

Motion by Frain and seconded by Mathews to approve the Notice to Proceed for the Community Center Parking Lot Project.

Roll call: Frain, Lewis, Casey, Mathews. All aye.

 

Motion by Frain and seconded by Mathews to approve the following permits:

Sign permit for the Treynor Vision Group

New home permit at 109 Augusta Drive

All aye.

 

Motion by Lewis and seconded by Frain to adjourn at 5:48 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

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City of Treynor

Regular City Council Meeting

February 4, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Mathews, Hadfield, Lewis and Casey present. Frain was absent.

 

Motion by Lewis and seconded by Mathews to approve the Agenda, January 7, 2013 Minutes, January 24, 2013 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Casey to approve the payment of bills. All aye.

 

Glen Fleming was present to give an update on the 2013 baseball/softball season. Last year there were 26 teams using the park and this year they are expecting 28 teams.

 

At 7:21 P.M., Mayor Poland called the Public Hearing to order on the adoption of plans, specifications and form of contract and the estimated cost for the construction of the Treynor Community Center Parking Lot Project. The Mayor called for any oral or written objections and the Clerk responded that no objections had been filed.

 

Motion by Lewis and seconded by Casey to adopt Resolution No. 13-02-01: A Resolution adopting plans, specifications, form of contract and estimate of cost for the Treynor Community Center Parking Lot Project.

Roll call: Casey aye, Hadfield aye, Lewis aye and Mathews aye.

 

The following bids were received and opened on January 28, 2013 by Mike Tripp, Bryce Poland and Stan Hrupek from Snyder & Associates.

Compass Utility, LLC – Council Bluffs, IA $162,495.00

Carley Construction, LLC – Treynor, IA $221,695.50

 

Motion by Casey and seconded by Hadfield to adopt Resolution No. 13-02-02: A Resolution making award of construction contract for the Treynor Community Center Parking Lot Project to Compass Utility, LLC for the sum of $162,495.00.

Roll call: Lewis aye, Mathews aye, Casey aye and Hadfield aye.

 

Motion by Hadfield and seconded by Mathews to adopt Resolution No. 13-02-03: A Resolution directing the acceptance of a proposal from TS Bank to purchase not to exceed $225,000 General Obligation Capital Loan Notes for the Treynor Community Center Parking Lot Project.

Roll call:  Hadfield aye, Mathews aye, Casey aye and  Lewis aye.

 

The proposed FY 13/14 Budget includes an adjustment of $1,500.00 for increased expenses in park maintenance and $3,500.00 for increased expenses in general government services. Motion by Mathews and seconded by Lewis to accept the final proposed Budget for FY 13/14 and order the Notice of Hearing. All aye.

 

The postage meter lease will be on the March 4, 2013 agenda for approval.

 

Discussion was held on the Treynor High School athletic field and the Volkens Avenue access to the athletic field. Both of these items will be on the March 4, 2013 agenda.

 

The council decided to wait to set a date for a Public Hearing on the annexation of the Zion Cemetery property and the Treynor Community School property.

 

Motion by Casey and seconded by Mathews to adjourn at 8:33 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

_______________________________________________

City of Treynor

Regular City Council Meeting

January 7, 2013

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, and Casey present. Lewis arrived at 7:37 P.M.

 

Motion by Hadfield and seconded by Frain to approve the Agenda, December 3, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Frain and seconded by Hadfield to approve payment of the bills. All aye.

 

Jake Hansen from MAPA was present to give an update on the CITIES Program. The Iowa West Foundation, through CITIES, has funded many projects for the twelve communities outside of Council Bluffs. Iowa West is asking the twelve communities to update their Strategic Plans and to set priorities for future projects.

 

Motion by Frain and seconded by Mathews to approve Resolution No. 13-01-01: Resolution ordering construction of certain public improvements to the Treynor Community Center Parking Lot, and setting the date for a Hearing on February 4, 2013. The bids are to be filed at Treynor City Hall prior to 3:00 P.M. on January 28, 2013. The City Council hereby delegates to the engineer the duty of receiving, opening and tabulating bids for construction of the Project. Results of the bids shall be considered at the meeting of this Council on February 4, 2013, at 7:00 P.M.

Roll call vote: Casey aye, Frain aye, Hadfield aye, Mathews aye, Lewis absent.

 

Discussion was held on the detention pond at the new Treynor Community School Athletic Complex. A special meeting will take place with the engineers from the school and the City to discuss details about the existing detention pond and to discuss the possibility of an access to the complex through Volkens Avenue.

 

Motion by Lewis and seconded by Frain to adjourn at 8:54 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

____________________________________________________

City of Treynor

Regular City Council Meeting

December 3, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. Matt Kuhlman and Levi Curtis were also present.

 

Motion by Mathews and seconded by Casey to approve the Agenda, November 5, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Casey and seconded by Hadfield to approve payment of the bills. All aye.

 

Motion by Casey and seconded by Hadfield to authorize Mayor Poland to sign a Grant Agreement with CITIES for the North Eyberg Water Main Improvement Project – Phase 2. All aye.

 

Motion by Lewis and seconded by Mathews to approve the first reading of Ordinance No 155: An Ordinance amending Chapter 105 of the Code of Ordinances of the City of Treynor, Iowa, 2008, by amending provisions pertaining to Waste Storage Containers. Roll call vote: Frain aye, Casey aye, Hadfield aye, Lewis aye and Mathews aye.

 

Motion by Casey and seconded by Frain to waive the second and third readings of Ordinance No. 155. Roll call vote: Hadfield aye, Frain aye, Lewis aye, Mathews aye and Casey aye.

 

Motion by Lewis and seconded by Hadfield to approve and adopt Ordinance No. 155: An Ordinance amending Chapter 105 of the Code of Ordinances of the City of Treynor, Iowa, 2008, by amending provisions pertaining to Waste Storage Containers. Roll call vote: Casey aye, Hadfield aye, Lewis aye, Frain aye and Mathews aye.

 

Motion by Frain and seconded by Mathews to approve the first reading of Ordinance No. 156: An Ordinance amending Chapter 106 of the Code of Ordinances of the City of Treynor, Iowa, 2008, by amending provisions pertaining to Solid Waste Container Fees. Roll call vote: Lewis aye, Mathews aye, Frain aye, Casey aye and Hadfield aye.

 

Motion by Hadfield and seconded by Lewis to waive the second and third readings of Ordinance No. 156. Roll call vote: Mathews aye, Lewis aye, Hadfield aye, Casey aye and Frain aye.

 

Motion by Mathews and seconded by Lewis to approve and adopt Ordinance No. 156: An Ordinance amending Chapter 106 of the Code of Ordinances of the City of Treynor, Iowa, 2008, by amending provisions pertaining to Solid Waste Container Fees. Roll call vote: Lewis aye, Frain aye, Hadfield aye, Mathews aye and Casey aye.

 

Motion by Hadfield and seconded by Mathews to approve a building permit for a new home at 107 Firethorn Drive. All aye.

 

Motion by Frain and seconded by Mathews to adjourn at 8:17 P.M. All aye.

 

Mayor - Bryce Poland

City Clerk - Terry Johnson

_____________________________________________________________________

City of Treynor

Regular City Council Meeting

November 5, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present.

 

Motion by Lewis and seconded by Frain to approve the Agenda, October 1, 2012 Minutes, October 25, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Frain and seconded by Hadfield to approve payment of the bills. All aye.

 

At 7:01 P.M., Mayor Poland announced that this was the time and place for the public hearing and meeting on the matter of the authorization of  Loan Agreement and the issuance of not to exceed $225,000 General Obligation Capital Loan Notes, in order to provide funds to pay costs of constructing a parking lot for the Treynor Community Center, a general corporate purpose, and that notice of the proposed action by the Council to institute proceedings for the authorization of the Loan Agreement and the issuance of the Notes and the right to petition for an election, had been published pursuant to the provisions of Section 384.24, 384.24A, 384.25 and 384.26 of the City Code of Iowa, as amended.

 

Mayor Poland asked the Clerk whether any petition had been filed in the Clerk’s office and the Clerk reported that no such petition had been filed, requiring that the question of issuing the notes be submitted to the qualified electors of the City.

 

Mayor Poland declared the hearing on the authorization of entering into a loan agreement and the issuance of notes to be closed at 7:12 P.M.

           

Motion by Hadfield and seconded by Casey to adopt Resolution No. 12-11-02: A Resolution instituting proceedings to take additional action for the authorization of a loan agreement and the issuance of not to exceed $225,000 General Obligation Capital Loan Notes. Roll call: Casey aye, Mathews aye, Frain aye, Hadfield aye, Lewis aye. Mayor Poland declared the measure duly adopted.

 

Brian Leaders from the National Park Service was at the meeting to give a presentation on the Pottawattamie County Trail system. The goal is for each community to come up with a plan for a trail within their town and eventually tie each trail into a county wide system.

 

Motion by Mathews and seconded by Lewis to approve the City of Treynor’s Identity Theft Program. All aye.

 

Motion by Frain and seconded by Mathews to approve Resolution No. 12-11-01: A Resolution naming a private access to the two new homes off Main Street east of the Zion Cemetery. The addresses will be 1 Zion Drive and 3 Zion Drive. All aye.

 

Motion by Lewis and seconded by Casey to approve a building permit at 103 Firethorn Drive, subject to approval by the Zoning Board, which will meet on Thursday, November 8, 2012. The approval of the permit is also subject to the following changes. There is a minimum of 1’ roof overhang and the driveway can be a maximum of 24’ wide at the property line.  All aye.

 

Motion by Frain and seconded by Casey to adjourn at 9:06 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

_____________________________________________________

City of Treynor

Special City Council Meeting

October 25, 2012

 

The Treynor City Council met in special session at the Treynor Community Center at 7:00 P.M. with Mayor Poland and Council members Mathews, Casey and Frain present. Hadfield was absent and Lewis arrived at 7:38 P.M.  Kevin Elwood, Dave Paulsen, Jerry Hempel, Joe Zadina, Scott Loos and Marcia Mathews were also present.

 

Motion by Mathews and seconded by Casey to approve the Agenda. All aye.

 

Kevin Elwood and the engineers from Lamp Rynearson were at the meeting to bring the City Council members up to date on the progress of the new high school sports complex. The school would like the City to annex the existing baseball field and the sports complex into the city limits of Treynor. The engineers had several administrative questions that were brought up to the Council for consideration.

 

The following bids were received for engineering fees for the Community Center parking lot paving project:

Snyder & Associates $6,500

HGM & Associates $12,200

HR Green, Inc. $19,500

 

Motion by Casey and seconded by Frain to accept the low bid of $6,500.00 from Snyder & Associates for engineering services for the Community Center parking lot project. All aye

 

Motion by Lewis and seconded by Frain to adjourn at 8:40 P.M. All aye.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

___________________________________________________________________________

City of Treynor

Regular City Council Meeting

October 1, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 P.M. with Mayor Poland and Council members Mathews, Hadfield, and Casey present. Frain and Lewis were absent.

 

Motion by Casey and seconded by Mathews to approve the Agenda, September 4, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Mathews to approve payment of the bills. All aye.

 

Motion by Hadfield and seconded by Casey to adopt Resolution No. 12-10-01: Resolution fixing a date for a meeting on the authorization of a loan agreement and the issuance of not to exceed $225,000 General Obligation Capital Loan Notes (for a general corporate purpose) of the City of Treynor, Iowa, and providing for publication of notice thereof. The date for a Public Hearing will be November 5, 2012 at 7:00 P.M. at Treynor City Hall, 7 S. Eyberg Ave. At this meeting the Council will take action on the matter of the authorization of a loan agreement and the issuance of not to exceed $225,000 General Obligation Capital Loan Notes, the proceeds of which will be used to pay cost of constructing a parking lot for the Treynor Community Center.

Roll call: Hadfield aye, Casey aye, Mathews aye.  Frain and Lewis were absent.

 

Motion by Casey and seconded by Hadfield to approve the Annual Financial Report for the Fiscal Year ending June 30, 2012. All aye.

 

Motion by Mathews and seconded by Casey to renew a contract with the Council Bluffs Public Library from July 1, 2012 to June 30, 2013.

 

Motion by Mathews and seconded by Casey to adjourn at 8:00 P.M. All aye.

 

 

Mayor:  Bryce Poland

 

Attest/City Clerk: Terry Johnson

 

____________________________

 City of Treynor

Regular City Council Meeting

September 4, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Lewis and Casey present. Hadfield was absent.

 

Motion by Frain and seconded by Mathews to approve the Agenda, August 6, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Frain and seconded by Casey to approve payment of the bills. All aye.

 

Ryan Knowles and Joe Pestotnik were present to discuss the results of the speed bumps on Lamar Drive. The current speed bumps have helped reduce the volume, but it was determined that one more speed bump would be beneficial in slowing down traffic. No stop signs will be added at this time.

 

Susanne Gerlach from The Public Financial Management Group gave a presentation to the Council on financial services they offer to City governments. The Council did not make a commitment to PFM at this time.

 

Motion by Frain and seconded by Casey to approve Resolution No. 12-09-01: Resolution to install three speed bumps on Lamar Drive in order to slow traffic down. Roll call: Lewis aye, Mathews aye, Frain aye, Casey aye.

 

Discussion took place on purchasing a new City truck. The Council decided not to trade the truck at this time.

 

Travis Castle and Glen Fleming were present to give an update on the Youth Sports Complex. The Treynor Vision Group hopes to move forward with Phases I through III, which includes purchasing land, preliminary grading and building two ball fields. There will be a community meeting at the Treynor High School auditorium at 6:00 p.m. on Sunday, September 16th.

 

Motion by Lewis and seconded by Mathews to approve a retaining wall permit at 32 Lamar Drive. All aye.

 

Motion by Frain and seconded by Casey to approve a liquor license for The Treynor Recreation Area, The Pickle Barrel Market and the Rose Restaurant & Lounge (pending dram shop). All aye.

 

Motion by Casey and seconded by Lewis to adjourn at 9:18 p.m. After the meeting adjourned, Bryce Poland, Jeff Casey, Tom Lewis and Terry Johnson stayed to review the FY12/13 Budget.

 

  

Mayor:  Bryce Poland

 

Attest/City Clerk: Terry Johnson

 

________________________________________

City of Treynor

Regular City Council Meeting

August 6, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present.

 

Motion by Frain and seconded by Casey to approve the Agenda, July 2, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Lewis and seconded by Hadfield to approve payment of the bills. All aye.

 

Several citizens were present to voice their concerns about speeding on Lamar Drive. They are concerned about the safety of children who live and play in the area. Drivers are not paying attention to the posted speed limit of 20 miles per hour and the citizens would like the Council to take action to slow the traffic down for the safety of all the residents in the area. Stop signs and speed bumps will be placed on Lamar Drive in order to slow traffic down.

 

Motion by Mathews and seconded by Frain to approve the third reading of Ordinance No. 154: An Ordinance amending Chapter 90 of the Code of Ordinances of the City of Treynor, IA, 2008, by amending provisions pertaining to water service charges. Roll call vote: All aye..

 

Motion by Frain and seconded by Casey to approve and adopt Ordinance No. 154: An Ordinance amending Chapter 90 of the Code of Ordinances of the City of Treynor, IA, 2008, by amending provisions pertaining to water service charges. The monthly water bill will be $14.90 for the first 2,000 gallons or less and all gallons over 2,000 will be $4.50 per 1,000 gallons. Water meter deposits will be increased to $75.00 for all new customers and the charge for temporary vacancy will be increased to $50.00. A fee if $25.00 will be charged for returned checks. Roll call vote: All aye.

 

Motion by Hadfield and seconded by Lewis to approve Resolution No. 12-08-01: Resolution setting salaries/wages for officers and employees of the City of Treynor, Iowa, for FY 12/13. Roll call: All aye.

 

Motion by Lewis and seconded by Casey to approve Resolution No. 12-08-02: Resolution approving and adopting the Annual City Street Financial Report from July 1, 2011 to June 30, 2012. Roll call: All aye.

 

Motion by Casey and seconded by Frain to approve Resolution No. 12-08-03: Resolution authorizing the City Clerk to pay all payroll, withholding taxes, sales tax, IPERS, postal charges, utility bills, contractual payments, loan and bond payments and health and life insurance premiums every month; meeting and conference registration fees upon Mayoral approval; Menards, Sam’s and Farm Service bills in order to avoid late fees.

Roll call: All aye.

 

The City Council discussed the Emergency Water Conservation Plan. With the current drought conditions, the Council is asking citizens to conserve water on a voluntary basis.

 

Motion by Frain and seconded by Mathews to approve a swimming pool permit at 107 Terrel Ave. All aye.

 

Motion by Casey and seconded by Hadfield to approve the following permits:

Deck – 205 Buck St.

Deck – 310 Amy Dr.

Storage building – 101 E. Main St.

Addition to home – 211 S. Eyberg

New home – 109 Firethorn

New town house – 14  St. Andrews Ct.

New town house – 15 St.  Andrews Ct.

Fence – 3 Holst St.

Accessory Building – 102 Maple Dr.

 

There will be a special meeting on August 23, 2012 at 7:00 p.m. at Treynor City Hall to review the budget for FY12/13.

 

Motion by Frain and seconded by Mathews to adjourn at 9:15 p.m.

 

  

Mayor:  Bryce Poland

Attest/City Clerk: Terry Johnson

 

 

____________________________________________

City of Treynor

Regular City Council Meeting

July 2, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield and Lewis present. Casey arrived at 7:10 p.m.

 

Motion by Frain and seconded by Mathews to approve the Agenda, June 4, 2012 Minutes, June 11, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Frain and seconded by Hadfield to approve payment of the bills. All aye.

 

Motion by Mathews and seconded by Lewis to approve the second reading of Ordinance No. 154: An Ordinance amending Chapter 90 of the Code of Ordinances of the City of Treynor, IA, 2008, by amending provisions pertaining to water service charges. The monthly water bill will be $14.90 for the first 2,000 gallons or less and all gallons over 2,000 will be $4.50 per 1,000 gallons. Water meter deposits will be increased to $75.00 for all new customers and the charge for temporary vacancy will be increased to $50.00. A fee if $25.00 will be charged for returned checks. Roll call vote: Lewis yes, Mathews yes, Hadfield yes, Frain yes. Casey was absent.

 

The following bids were received for the FY 11/12 audit:

Schroer & Associates $4,500.00

Muxfeldt & Associates $7,100.00

Auditor of State $8,305.00

Motion by Hadfield and seconded by Frain to accept the low bid of $4,500.00 from Schroer & Associates for the FY 11/12 audit. Roll call: Hadfield yes, Frain yes, Lewis yes, and Mathews yes. Casey was absent.

 

Motion by Lewis and seconded by Mathews to raise the fee for the City to dig graves at the Zion Cemetery and St. Paul’s Lutheran Cemetery to $200.00. All aye.

 

Motion by Lewis and seconded by Casey to approve the employee job descriptions. All aye.

 

Discussion was held on employee evaluations and raises. The City saved on health insurance premiums for employees for FY12/13 by changing to United Health Care. With the change to United Health Care, employees have increased costs for co-pays and higher out of pocket expenses for the new fiscal year. Taking into consideration the savings to the City in premiums and the increased out of pocket costs to employees for health insurance, motion by Frain and seconded by Lewis to approve a 3.5% raise for Mike Tripp, Bob Fisher, Marlon McKenzie and Terry Johnson and a 4% raise for Cathy Temeyer and Brook Jensen. Roll call: Frain yes, Lewis yes, Hadfield yes, Mathews yes and Casey yes.

 

Motion by Hadfield and seconded by Frain to approve a deck permit at 3 Holst St. and a fence permit at 124 E. Main St. All aye.

 

Motion by Casey and seconded by Frain to approve a swimming pool permit at 119 E. Main St. All aye.

 

Motion by Frain and seconded by Mathews to adjourn at 9:30 p.m.

  

Mayor: Bryce Poland

 

City Clerk:  Terry Johnson

________________________________________________

 City of Treynor

Special Meeting

June 11, 2012

 

The Treynor City Council met in special session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present.

 

Motion by Frain and seconded by Casey to approve the Agenda. All aye.

 

Motion by Mathews and seconded by Hadfield to approve payment of the bills. All aye.

 

Denise Ballard from EBS was available by conference call to discuss options for employee health insurance for FY12/13. Several options were presented for Wellmark Blue Cross/Blue Shield and two options were presented for United Health Care. Motion by Casey and seconded by Mathews to sign a contract with United Health Care for a fully insured health insurance plan for FY 12/13. Roll call vote: Hadfield yes, Lewis yes, Frain yes, Casey yes and Mathews yes.

An employee asked the Council to consider reimbursing him for a well drilling class that was taken as a requirement for a mission trip. DNR approved the class for continuing education hours and the employee wanted to use the class to fulfill his CEU’s for his water certification. Motion by Frain and seconded by Lewis to reimburse $500.00 to Mike Tripp for continuing education classes taken in May, 2012 and to allow him to use regular working hours instead of vacation hours for the five day class. Roll call vote: Casey no, Mathews no, Lewis yes, Hadfield no, Frain yes. Motion failed.

 

Motion by Frain and seconded by Mathews to approve a swimming pool permit at 129 E. Main St. All aye.

 

Discussion was held on the Community Center sign. The Council decided that sign should be used for Community Center events only, just as we have done in the past. There will be an exception for Legion requests that relate to military matters.

 

Mayor Poland wanted the Council to think about the possibility of a business park as part of the economic development plan for Treynor. The Council will keep this in mind for future plans.

 

Motion by Casey and seconded by Mathews to adjourn at 9:16 p.m. All aye.   

 

Mayor: Bryce Poland

 

Attest/City Clerk: Terry Johnson

 

 

_____________________________________________________________________________

City of Treynor

June 4, 2012

 

The Treynor City Council met in regular session at the Treynor Community Center at 7:00 p.m. with Mayor Poland and Council members Frain, Hadfield, Lewis and Casey present. Mathews was absent. Glen Fleming and Doug Wehring were also present.

 

Motion by Frain and seconded by Hadfield to approve the Agenda, May 7, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Frain to approve payment of the bills. All aye.

 

Glen Fleming was present to give the council an update on the baseball/softball season. The league currently has 282 players, which is a 12% increase from last year. Glen also gave a presentation on the goals of the Vision Treynor Group. The group plans to give a community presentation on the sports complex within the next 30 days.

 

At 7:25 p.m., Mayor Poland called the Public Hearing to order on the proposed water rate increase and the proposed changes in water fees. There being no public comment, the Public Hearing was declared over at 7:40 p.m.

 

Motion by Casey and seconded by Hadfield to approve the first reading of Ordinance No. 154: An Ordinance amending Chapter 90 of the Code of Ordinances of the City of Treynor, IA, 2008, by amending provisions pertaining to water service charges. The monthly water bill will be $14.90 for the first 2,000 gallons or less and all gallons over 2,000 will be $4.50 per 1,000 gallons. Water meter deposits will be increased to $75.00 for all new customers and the charge for temporary vacancy will be increased to $50.00. A fee if $25.00 will be charged for returned checks. Roll call vote: Frain yes, Hadfield yes, Lewis yes, Casey yes.

 

Motion by Casey and seconded by Lewis to approve Resolution No. 12-06-01: A Resolution to account for FEMA expenses in the General Fund for the winter storm of 2009. Roll call vote: Lewis yes, Hadfield yes, Casey yes, and Frain yes.

 

Motion by Frain and seconded by Casey to appoint Charles Killion as a Treynor Fire Agency Trustee. All aye.

 

Motion by Hadfield and seconded by Lewis to approve IMWCA (Worker’s Compensation) annual premium of $9,089 for FY 12/13. All aye.

 

Motion by Frain and seconded by Hadfield to sign a 10 year contract garbage contract with MTS Inc. Roll call vote: Lewis yes, Hadfield yes, Frain yes, Casey yes.

 

Employee health insurance will be reviewed at a special meeting in June. .

 

Motion by Lewis and seconded by Frain to sign a contract with Employee Benefit Systems to act as the City’s third party administrator for health insurance. All aye.

 

Motion by Frain and seconded by Casey to approve a liquor license for the Treynor Days celebration. All aye.

 

Motion by Frain and seconded by Lewis to approve a liquor license for Casey’s General Store #38 and the American Legion Post #725. All aye.

Motion by Frain and seconded by Casey to approve a gambling license application for the Treynor Days celebration. All aye.

Motion by Frain and seconded by Hadfield to approve a cigarette permit for Casey’s General Store #38 and The Pickle Barrel Market. All aye.

Motion by Hadfield and seconded by Casey to approve an accessory building permit at 122 E. Main St. and a fence permit at 14 Heesch. All aye.

 

Motion by Casey and seconded by Frain to approve a swimming pool permit at 26 Countryside Drive. All aye.

 

Motion by Frain and seconded by Hadfield to adjourn at 9:30 p.m.

  

Mayor: Bryce Poland

City Clerk: Terry Johnson

 

 

_______________________________________________________

 

 City of Treynor

May 7, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present.

 

Motion by Frain and seconded by Casey to approve the Agenda, April 2, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Mathews and seconded by Hadfield to approve payment of the bills. All aye.

 

Glen Fleming was not able to attend, but he will be at the June 4th meeting to give an update on the Little League program and the Vision Treynor presentation.

 

Motion by Hadfield and seconded by Frain to sign a contract with the Pottawattamie County Sheriff’s Department for FY 12/13. All aye.

 

Motion by Lewis and seconded by Frain to purchase a Caterpillar snow blower for the skid loader. All aye.

 

The health insurance renewal was received from Wellmark Blue Cross/Blue Shield for FY 12/13. Employee Benefit Systems will review alternatives for employee health insurance and offer options to the City Council at the June 4th meeting.

 

A discussion was held on possible addresses for the new homes north of Main Street, but no decision was made at this time.

 

Motion by Casey and seconded by Mathews to have a public hearing on a proposed water rate increase. The Public Hearing will be held at the Treynor Community Center on Monday, June 4, 2012 at 7:00 p.m. The last water rate increase was in February, 2005. A rate increase is necessary in order to meet funding requirements for the City’s water revenue bonds and to fund capital improvements to the water system. Roll call vote: All aye.

 

The following fees were approved:

Fee for temporary vacancy - $50.00

Fee for meter deposits for new customers - $100.00

Fee for returned checks -$25.00 

 

Motion by Lewis and seconded by Casey to approve a deck permit at 11 Amery Circle and a fence permit at 309 Amy Drive. Frain abstained from voting. All aye.

 

Motion by Frain and seconded by Mathews to adjourn at 9:30 p.m.

 

Mayor: Bryce Poland

_____________________________________________________

 

City of Treynor

April 2, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present.

 

Gary Funkhouser, Brian and Jane Goldsmith and Matt Mills were also present.

 

Motion by Frain and seconded by Casey to approve the Agenda, March 5, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye. 

 

Motion by Hadfield and seconded by Mathews to approve payment of the bills. All aye. 

 

Brian and Jane Goldsmith were present to voice their concern about cell tower lights malfunctioning in the area surrounding Treynor. They wanted the public to be aware that if community members report malfunctions, repairs may be done quickly. 

 

Matt Mills from MTS was present to inform the council that he is considering purchasing an automated garbage truck in order to save on his labor costs. This would require each household to have a large capacity garbage container, which would be furnished by MTS, but add $1.50 per month to each garbage bill for a period of five years. Matt will let the council know of his decision to move forward with the purchase. The council agreed that the change would be good for the City of Treynor.

 

At 7:40 p.m., Mayor Poland called the Public Hearing to order on the amendment to the current budget for FY 2011/2012. There being no public comment, a motion was made by Hadfield and seconded by Frain to pass and adopt the Budget Amendment and Certification Resolution No. 12-04-01. Roll call: All aye. 

 

Mayor Poland presented the following bids for chemical maintenance for the lawn at the community center:

Struyk - $75.00 per step for a 5 step process

Travis Turf - $20.00 per step for a 5 step process

Motion by Hadfield and seconded by Mathews to hire Travis Turf for chemical maintenance at the community center for the 2012 season. All aye. 

 

Several options were discussed for the water rate increase, which will be reviewed at the next council meeting. 

 

Mike Tripp discussed wastewater treatment options that may be available to the City. Mike will continue to work with the engineer to come up with possible alternatives that will meet DNR requirements. 

 

Tom Lewis discussed the Community Design Program, which includes improvements to the Main Street area.  

 

Motion by Frain and seconded by Lewis to approve a fence permit at 27 Countryside Drive. All aye. 

 

Motion by Frain and seconded by Mathews to adjourn at 9:30 p.m.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

_______________________________________________

City of Treynor

March 5, 2012

 

The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Mathews, Hadfield and Casey present. Frain and Lewis were absent. 

 

Motion by Hadfield and seconded by Casey to approve the Agenda, February 6, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye. 

 

Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye. 

 

Glen Fleming was present to give the council an update on the 2012 baseball/softball season. The league will use the East Park ball fields from April 1st through June 30th. 

 

At 7:11 p.m., Mayor Poland called the Public Hearing to order on the proposed Budget Estimate for the Fiscal Year beginning July 1, 2012. There being no public comment, a motion was made by Hadfield and seconded by Matthews to approve the FY 12/13 Budget and Certification of City Taxes for FY 12/13. Roll call: Mathews yes, Hadfield yes, Casey yes. 

 

Motion by Mathews and seconded by Casey to approve Resolution No. 12-03-01: A Resolution authorizing a chief elected official to sign an application for C.I.T.I.E.S. funds. Roll call: Mathews yes, Hadfield yes, Casey yes.  

 

Motion by Hadfield and seconded by Mathews to approve Resolution No. 12-03-02: A Resolution committing funds for Phase 2 of the North Eyberg Project. Roll call: Mathews yes, Hadfield yes, Casey yes. 

 

The City of Treynor will join the Western Iowa Development Association (WIDA) in March, 2012.   

 

Motion by Casey and seconded by Mathews to approve the ICAP renewal invoice for $15,602.14. All aye.  

 

Motion by Casey and seconded by Mathews to accept the low bid from Pierce Pump for the amount of $8,770 to abandon Well #4. Roll call: Mathews yes, Hadfield yes, Casey yes.

 

The council will evaluate the water rate increase at the April 2, 2012 meeting.

 

Spring cleanup day will take place on Friday, May 4th, 2012.  

 

Clean Sweep will be street sweeping the City streets on Monday, May 7th, 2012. The rain dates will be on May 8th or May 9th.

 

Motion by Hadfield and seconded by Casey to adjourn at 8:10 P.M. All aye. 

 

Mayor: Bryce Poland

City Clerk: Terry Johnson

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City of Treynor

February 6, 2012

 

The Treynor City Council met in regular session at the Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. Paige Volkens, Avery Umphreys and Nolan Mantell were present as an activity for the Council Bluffs Youth Leadership Academy.

 

Sara Mathews took the oath of office for the Treynor City Council position. 

Motion by Frain and seconded by Lewis to approve the Agenda, January 3, 2012 Minutes, January 18, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.

 

Motion by Hadfield and seconded by Casey to approve the payment of bills. All aye.

Motion by Casey and seconded by Hadfield to adopt Resolution No. 12-02-01: A Resolution thanking the Iowa West Foundation for their generosity to the Treynor Community. Roll call: all aye.

 

Motion by Lewis and seconded by Casey to adopt Resolution No. 12-02-02: A Resolution adopting the Employee Handbook for the City of Treynor. Roll Call: all aye.

 

Mayor Poland appoinged the following commissioners:

Mayor Pro-tem: Jody Frain

Parks/Weeds: Tom Lewis/Sara Mathews

Personnel: Jody Frain/Tom Lewis

Community Protection: Sara Mathews/Jody Frain

Streets: Tom Lewis/Allen Hadfield

Water/Sewer: Full Council

Community Center: Jody Frain/Jeff Casey

 

Motion by Frain and seconded by Mathews to appoint Tim James to the Zoning Board and Mark Moore and LC Currin to the Board of Adjustment. Roll call: All aye.

 

Motion by Lewis and seconded by Mathews to sign a skidloader lease with Caterpillar. Roll call: All aye.

 

Discussion was held about abandoning Well #4.

 

A workshop was held for the FY 12/13 Budget.

 

Motion by Hadfield and seconded by Frain to accept the proposed FY 12/13 Budget and publish the Public Hearing for the Budget Estimate to be held on March 5, 2012. Roll call: All aye.

 

Motion by Frain and seconded by Casey to approve a building permit for Lot 4 of the Sucksdorfs Addition. The approval is subject to the condition that the property line pins are located and the setback requirements are met. Roll call: Frain yes, Mathews yes, Casey yes, Lewis yes. Hadfield abstained.

 

Motion by Frain and seconded by Hadfield to adjourn at 9:28 p.m.

 

Mayor: Bryce Poland

City Clerk: Terry Johnson